Human Resources Coordinator
About The Position
The Human Resources Coordinator provides centralized recruitment coordination, onboarding administration, HRIS data entry, employee communications, and general Human Resources support across company locations. Based in Bensenville, Illinois, and reporting to the Senior HR Manager, the role partners with the Central Regional HR Manager and department leaders to support staffing needs, maintain accurate employee records, and promote consistent HR processes. The position supports employees in warehouse and office environments and requires bilingual communication skills in English and Spanish. The coordinator administers recruitment and onboarding processes, maintains employee information and records in ADP Workforce Now, prepares employee communications, and provides routine HR support. The role collaborates with local HR teams, managers, payroll, and benefits personnel; handles routine employee inquiries; supports compliance initiatives and audits; and helps standardize HR documentation and workflows across locations.
Requirements
- Minimum of 2 years of Human Resources experience.
- Experience with new-hire data entry, onboarding, recruitment coordination, and HR administration.
- Bilingual in English and Spanish.
- Strong organizational, communication, customer service, and attention-to-detail skills.
- Ability to maintain confidentiality and manage multiple priorities in a fast-paced environment.
- Ability to work in both warehouse and office environments and walk warehouse facilities as needed.
Nice To Haves
- Associate or bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
- ADP Workforce Now experience strongly preferred.
Responsibilities
- Create, post, update, and manage approved internal and external job requisitions across company locations.
- Partner with the Central Regional HR Manager and department leaders to confirm approved staffing needs, position requirements, and job posting information.
- Monitor open requisitions, maintain applicant tracking records, and provide routine recruitment activity updates.
- Coordinate interview scheduling, candidate communications, and recruitment-related administrative activities.
- Coordinate new-hire onboarding administration, including background checks, paperwork, Form I-9 completion, and orientation logistics.
- Enter new-hire employee information in ADP Workforce Now, verifying required documentation and approved employment details.
- Prepare and distribute new-hire announcements and onboarding communications.
- Partner with managers, payroll, and benefits personnel to support onboarding and accurate downstream processing.
- Prepare and distribute announcements about hires, promotions, transfers, and approved organizational updates.
- Support employee engagement, recognition programs, and company events.
- Provide bilingual English and Spanish communication support for employees and HR initiatives.
- Process approved employee status changes, transfers, promotions, compensation changes, and separations in ADP, ensuring accurate effective dates and supporting documentation.
- Maintain employee data and records, generate routine HR reports, conduct data-quality audits, and resolve or escalate discrepancies.
- Coordinate with payroll and benefits teams to ensure employee information is accurate and transactions are processed on schedule.
- Assist employees and managers with routine ADP navigation questions and escalate system configuration, access-permission, and complex issues to designated system owners.
- Provide centralized HR administrative support to the Senior HR Manager, Regional HR Manager, and designated company locations based on departmental priorities.
- Respond to routine employee inquiries about HR policies and procedures, escalating sensitive employee relations matters to HR management.
- Maintain confidential personnel records and support compliance initiatives, audits, and special HR projects.
- Identify opportunities to standardize HR documentation, streamline administrative workflows, and improve consistency across locations.
- Interact with employees in warehouse and office settings and walk warehouse facilities to support operational leaders as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
