Human Resources Coordinator

US National Insurance LLC•Scottsdale, AZ

10d•$24 - $28

About The Position

The Human Resources Coordinator helps employees feel welcomed, informed, and supported while keeping HR details organized and accurate. Supporting a growing holding company with multiple agencies across several states, the coordinator works closely with HR, Benefits, and agency partners to coordinate onboarding, maintain employee records, assist with benefits communications, and follow through on HR and administrative requests. The role combines employee and partner interaction with careful recordkeeping, deadline tracking, and hands-on office support. The coordinator serves as an approachable resource for routine HR questions, directs complex or sensitive matters to the appropriate team member, and supports onboarding, offboarding, benefits, compliance, acquisitions, HR projects, communications, and office administration under HR leadership’s direction. Success means providing timely, helpful support; maintaining accurate and current records; keeping onboarding organized; completing assigned tasks accurately and on time; and routing questions to the appropriate team member.

Requirements

1–3 years of HR, office administration, or related experience preferred.
Strong organizational skills, including the ability to maintain task lists, track deadlines, and follow requests through to completion.
Careful attention to detail when entering information, reviewing documents, and maintaining records.
Warm, professional communication skills and a commitment to responsive, helpful service.
Ability to balance employee interaction with focused administrative work and manage competing priorities.
Sound judgment when handling confidential information, with a willingness to ask for guidance or escalate questions when appropriate.
Comfortable learning new systems.
Experience supporting multiple locations or entities is helpful.

Nice To Haves

Experience with Paylocity and Microsoft 365 preferred.
Associate Professional in Human Resources (aPHR) certification preferred.
1–3 years of HR, office administration, or related experience preferred.

Responsibilities

Serve as an approachable resource for routine HR questions and help employees and agency partners understand resources and next steps.
Follow through on requests and direct complex or sensitive matters to the appropriate team member.
Coordinate onboarding paperwork, background checks, communications, and orientation logistics.
Track outstanding onboarding items and follow up with employees and partners to keep tasks on schedule.
Support separation processes and related documentation under HR leadership’s direction.
Maintain accurate, complete employee records in Paylocity and other systems, including personnel files, employee changes, and required documentation.
Review information for completeness and coordinate resolution of missing or inconsistent details.
Handle confidential employee information with discretion.
Assist with benefits enrollment, employee communications, and open enrollment activities.
Help employees access benefits resources and direct questions to the appropriate team member.
Track assigned benefits tasks and follow up on outstanding information.
Track required forms, acknowledgments, training, and deadlines.
Assist with recordkeeping and administrative requirements across multiple states and entities under HR leadership’s direction.
Keep tracking tools current and flag missing documentation or approaching deadlines.
Help collect employee information, organize onboarding materials, and track HR tasks as new agencies join the company.
Follow up with agency partners on outstanding information and documentation.
Support reporting, employee communications, recognition initiatives, and improvements to HR processes.
Help prepare clear, accurate materials and keep assigned project tasks organized.
Receive and distribute mail, coordinate outgoing mail and shipments, greet walk-in visitors, and order office supplies.
Provide additional administrative support to meet the needs of the team and agencies.