Human Resources Coordinator
Omni Hotels & Spas•Chicago, IL
About The Position
The Human Resources Coordinator provides administrative support to the Human Resources Department and supports the Human Resources function by creating a warm, welcoming environment for associates in the Associate Services Center. The role serves as an initial point of contact for associates and visitors, supports office operations, and assists with recruitment, onboarding, benefits administration, employee events, recognition, and offboarding. The coordinator also supports the HR Director and Manager with the Hotel Orientation Program, coordinates career fairs at universities, and performs other duties as assigned by management.
Requirements
- Relevant hospitality and/or customer service or administrative experience.
- College degree.
- Highly motivated self-starter focused on quality, organization, guest service, and teamwork.
- Strong written and verbal communication skills.
- Computer proficiency, specifically with Microsoft Office and Windows.
- Ability to work in a fast-paced, high-pressure environment while executing delegated tasks and assignments.
Nice To Haves
- A college degree preferably in hospitality or human resources management.
- Fluency in another language; Spanish or Chinese preferred.
Responsibilities
- Assist with pre-screening applicants for line positions.
- Assist with reference checks for applicants identified as potential employees.
- Schedule interviews between department heads and candidates.
- Assist with processing new-hire paperwork.
- Maintain job requisitions and associate logs.
- Ensure personnel information files (P.I.F.s) have the appropriate signatures for processing.
- Enter associate data into Dayforce.
- Maintain office supplies and equipment and keep the office orderly.
- File and maintain files.
- Answer phones and respond to phone inquiries.
- Type memos and other correspondence.
- Send managerial and hourly reviews, with the appropriate forms, to managers at least one month before review dates; track and monitor timely completion.
- Assist the HR Director and Manager with training for the Hotel Orientation Program.
- Collect, sort, and distribute office mail.
- Administer employee benefits information, educate associates about the benefits process, and assist with annual open enrollment.
- Support offboarding by terminating personnel files and maintaining the exit interview log.
- Coordinate associate event functions.
- Maintain accurate records of associates’ anniversary dates and birthdays for company recognition.
- Serve as the initial point of contact in the office and support associates.
- Arrange meetings and appointments and track and manage calendars.
- Answer and direct incoming calls, faxes, and emails.
- Coordinate career fairs at different universities.
- Complete other duties as assigned by management.
