Human Resources Coordinator

Virginia Tech•Blacksburg, VA

24d

About The Position

The Human Resources Coordinator supports HR operations for the Virginia Tech National Security Institute (VTNSI) across its Blacksburg and Arlington locations. The position provides administrative and operational support throughout the employee lifecycle, including recruitment, onboarding, employee transactions, records management, performance management, training and development, and other HR programs and initiatives. Serving as a forward-facing point of contact for faculty recruitment, the coordinator supports departmental hiring by coordinating recruitment activities, managing candidate communications, and promoting a consistent and efficient candidate experience. The role also facilitates onboarding, offboarding, and employee transitions; processes HR transactions in university systems; maintains accurate and compliant personnel records; and supports employees and supervisors with routine HR needs. The coordinator works with HR colleagues in the senior management area and central HR office, as well as other stakeholders, to coordinate processes, maintain data and documentation integrity, support training and organizational initiatives, and ensure activities comply with university policies and procedures. The role requires responsible handling of sensitive and confidential information and participation in continuous improvement efforts to enhance the efficiency, consistency, and effectiveness of HR operations. The position may be located in Blacksburg, Virginia, or Arlington, Virginia. It is restricted to U.S. Citizens, and the successful candidate must have a criminal conviction check.

Requirements

Degree or equivalent level of training and experience.
Demonstrated experience in administrative or office support functions that includes one or more of the following: records management, scheduling, document preparation, recruitment coordination, onboarding, offboarding, HR transactions, or employee records management.
Experience working with databases or enterprise systems, including accurate data entry and record maintenance.
Strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines.
Ability to handle sensitive and confidential information with discretion and professionalism.
Strong communication and interpersonal skills, including the ability to work effectively with diverse stakeholders and provide high-quality customer service.
Proficiency in standard office software, including word processing, spreadsheets, and presentation tools.
Ability to work independently while contributing to a collaborative team environment.
Must be a U.S. Person (U.S. Citizen or Permanent Resident); additional information states the position is restricted to U.S. Citizens.
Successful candidate must complete a criminal conviction check.

Nice To Haves

Familiarity with HRIS or applicant tracking systems.
Experience supporting process-driven or compliance-focused administrative functions.
Experience working with reporting tools or data analysis to support operational needs.

Responsibilities

Support HR operations across the Virginia Tech National Security Institute’s Blacksburg and Arlington locations.
Provide administrative and operational support across recruitment, onboarding, employee transactions, records management, performance management, training and development, and other HR programs and initiatives.
Coordinate recruitment activities and manage candidate communications to support departmental hiring and a consistent candidate experience.
Facilitate onboarding, offboarding, and employee transitions.
Process HR transactions in university systems.
Maintain accurate and compliant personnel records and uphold data and documentation integrity.
Support employees and supervisors with routine HR needs.
Coordinate HR processes with HR colleagues in the senior management area, the central HR office, and other stakeholders.
Support training and organizational initiatives and ensure activities are completed accurately in accordance with university policies and procedures.
Handle sensitive and confidential information responsibly.
Contribute to continuous improvement efforts to enhance the efficiency, consistency, and effectiveness of HR operations.