Human Resources Coordinator

Christ Fellowship•Palm Beach Gardens, FL

51d•Onsite

About The Position

The Human Resources Coordinator at Christ Fellowship Church plays a vital support role for the HR team, serving as the primary operational hub for daily administrative functions, logistics, and special projects across 450+ staff members and multiple campus locations. This position combines employee lifecycle support, hospitality, financial tracking, compliance, and specialized ministerial workflows into a single cross-functional support role.

Requirements

Associate's Degree
1-3 years of relevant administrative or HR operational support experience.
Proficiency in Google Workspace
Hands-on experience with financial and expense tools
High level of integrity and capability to handle confidential employee information responsibly
Excellent organizational skills, detail oriented and multi-tasking capability
Strong interpersonal and hospitality skills to host events and assist staff members effectively

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration or related field preferred.

Responsibilities

Onboarding & Offboarding: Prepares environments, orders supplies, and manages setup and scheduling for New Hire Orientations, Staff Essentials, and New Staff Experiences; facilitates administrative tasks for employee exit processes.
Performance & Milestones: Administration and scheduling of 90-day reviews and Years of Service (YOS) check-ins.
Interns & Residents: Coordinates recruitment and onboarding logistics for Summer Interns, College Interns, and Residents; setup and tracking of quarterly reviews within the 15Five platform.
Compliance & Screening: Conducts background check re-runs for staff whose screenings are approaching expiration and ensures required labor law posters are up to date across all campus locations.
Communications: Assists with the distribution of all-staff emails, New Hire and Transition announcements, and manages the general HR email and calendar.
Hospitality: Oversees “unreasonable hospitality” for HR events, Recruit Events, and staff trainings, including setting up rooms, ordering catering, creating welcoming environments, and managing cleanup.
Volunteer & HR Supplies Management: Recruits, supports, and schedules HR volunteers; orders general office supplies, and maintains supply closet organization.
General Administrative Support: Responds to routine requests for information, handles confidential and non-routine information with discretion, explains organizational policies as needed, and assists the HR team with special projects.
SME: Serves as the departmental Subject Matter Expert (SME) for planning and tracking the annual HR budget and processing all departmental product requests
Reconciliations & Audits: Processes invoices and reconciles monthly expense reports using Concur and Anybill software; performs data administration and routine audits in Prophix.
Reimbursements: Processes reimbursement requests for candidate travel and staff relocations.
Ministerial Administration: Assists with the administrative processing for pastoral and ministerial licensing, housing allowances, and pastor tax forms.
CFSEU Support: Facilitates staff benefits administration for CFSEU.
Staff Recognition: Assists with staff recognition initiatives, including Years of Service Awards.
Workspace Management: Facilitates Gardens staff office moves, all-staff furniture ordering, and manages workspace transition details.
Access Control & Room Reservation Logistics: Assists with staff access ID badges, phone and key fob distribution; handles room bookings and space reservations for HR.
Certifications: Audits, schedules, and tracks biannual (spring and fall) CPR and Crowd Management certification sessions.
Risk Management: Coordinates scheduling and tracking for specialized Risk Management safety trainings, including forklift and aerial lift operations.
Development Events: Assists with the scheduling and logistics for staff Lunch & Learns and other staff training sessions as required.