Human Resources Coordinator

SNOQUALMIE INDIAN TRIBE • Snoqualmie, WA

3d • $27 - $32

About The Position

The Human Resources Coordinator provides administrative and operational support to the Human Resources department and serves as a primary point of contact for employee inquiries. The position coordinates recruitment and onboarding activities, maintains employee records, processes HR transactions, and supports daily department operations to ensure accurate, timely, and consistent delivery of HR services.

The position has Level I and Level II responsibilities. Level II performs all Level I duties and additionally handles complex HR administrative functions, provides technical assistance, analyzes HR data, conducts routine audits, prepares reports and documentation, and supports process improvements. The role also provides support for employee training and professional development, benefits and workers’ compensation administration, and employee and payroll-related information in HR systems. Employees may occasionally be asked to perform duties outside their regular responsibilities.

Requirements

• Knowledge of general human resources practices, Tribal policies and procedures, and applicable employment regulations.
• Ability to maintain employee records accurately, process personnel transactions, and use HR information systems to support department operations.
• Ability to exercise sound judgment, maintain strict confidentiality, and handle sensitive employee information professionally and discreetly.
• Strong organizational skills and excellent attention to detail and accuracy.
• Ability to monitor and prioritize workload efficiently and meet strict deadlines.
• Excellent customer service skills and written and verbal communication skills.
• Ability to communicate effectively with diverse populations.
• Proficiency with Microsoft Office programs.
• Level I: Associate’s degree in Human Resources, Business Administration, or a related field, or a combination of education and experience demonstrating the ability to perform the essential functions.
• Level I: At least one year of experience in human resources, benefits processing, HRIS, or related administrative functions, including recordkeeping and handling confidential information.
• Level I: Experience using HRIS and other HR-related systems.
• Level I: Valid and unrestricted Washington State driver’s license, which must be maintained.
• Level II: Bachelor’s degree in Human Resources, Business Administration, or a related field, or a combination of education and experience demonstrating the ability to perform the essential functions.
• Level II: At least four years of progressively responsible experience in human resources, recruitment coordination, HR administration, or a related field.
• Level II: Experience independently coordinating HR processes, maintaining employee records, interpreting policies and procedures, and handling confidential employee information.
• Level II: Experience using HRIS and other HR-related systems.
• Level II: Knowledge of Tribal employment practices, including Tribal hiring preference, confidentiality requirements, and applicable Tribal employment policies and procedures.
• Level II: Experience coordinating recruitment and onboarding, including applicant tracking, interview scheduling, pre-employment screenings, and new-hire documentation.
• Level II: Valid and unrestricted Washington State driver’s license, which must be maintained.
• Must pass a thorough pre-employment background investigation.
• Must agree to be subject to the Tribe’s Controlled Substance and Alcohol Testing Policy, including pre-employment screening.
• The Snoqualmie Indian Tribe follows Tribal Hiring Preference as outlined in Tribal policies, including the Tribal Employment Rights Ordinance (TERO), which provides certain preferences for qualified enrolled members of federally recognized tribes and, in some cases, certain family members.

Nice To Haves

• Level I: Tribal government experience preferred.
• Level I: Tribal Human Resources Professional (THRP) certification preferred.
• Level II: Tribal government experience strongly preferred.
• Level II: Additional HR certifications, such as SHRM-CP or PHR, strongly preferred.

Responsibilities

• Provide administrative support, including processing payment requests, ordering supplies, and filing, scanning, and copying.
• Provide customer service and support to employees and the public.
• Prepare employee packets and assist with developing department forms, communications, and other documents.
• Support HR communications and resources, including updating the employee directory, posting approved materials, and assisting with SharePoint updates in coordination with the HR Training & Communications Specialist.
• Monitor and track routine HR processes, including benefits, leaves of absence, performance evaluations, personnel actions, and other employee changes; maintain accurate documentation and follow up promptly.
• Explain and apply established HR policies, procedures, and processes, referring complex matters to HR leadership as appropriate.
• Maintain department records, confidential personnel files, and HR management systems in accordance with records and information management policies and procedures.
• Provide administrative and logistical support for employee recognition and engagement activities, including event coordination, scheduling, materials preparation, and event activities.
• Coordinate recruitment administration, including posting positions, processing and tracking applications, preparing interview materials, scheduling interviews, coordinating reference checks and pre-employment screenings, communicating with candidates, and maintaining recruitment records.
• Coordinate onboarding administration, including preparing new-hire paperwork, initiating required processes, coordinating schedules, tracking documentation, and maintaining employee records in collaboration with the HR Training & Communications Specialist.
• At Level II, perform complex HR administrative functions, provide technical assistance, and help resolve issues related to HR processes and procedures.
• At Level II, gather, compile, and analyze HR data; conduct routine audits; identify discrepancies; and prepare reports, employment verifications, correspondence, and other HR documentation.
• At Level II, identify opportunities to improve HR administrative processes, workflow efficiency, and the accuracy and consistency of department operations.
• At Level II, coordinate and manage recruitment administration in collaboration with the HR Training & Communications Specialist, including applications, candidate communications, interviews, reference checks, screenings, recruitment documentation, and onboarding.
• At Level II, serve as a resource for routine HR processes and procedures, help resolve complex administrative issues, and support process improvements and efficient HR operations.
• At Level II, independently coordinate logistical support for employee recognition and engagement events, including scheduling, vendor coordination, and event preparation, in collaboration with the HR Training & Communications Specialist.
• Provide administrative and scheduling support for employee training and professional development activities.
• Assist with administration of employee benefit programs and workers’ compensation processes, including recordkeeping, documentation tracking, and routine employee inquiries.
• Review, process, and maintain employee and payroll-related information in HR management systems, ensuring accuracy, confidentiality, and compliance with procedures.
• Perform other duties as assigned, including occasional duties unrelated to regular responsibilities.

Benefits

• Competitive medical, dental, vision, life, and disability insurance for regular full-time employees, effective the first of the month following hire.
• 401(k) retirement plan with employer matching contributions up to 4%, available after 90 days.
• Up to 18 paid holidays each calendar year, including workdays between Christmas Eve and New Year’s Day.
• Accrual of 12 or more days of sick leave and 12 or more days of vacation leave, with increases based on years of service.
• Additional time-off opportunities, including bereavement, military, parental, and jury duty leave.
• Childcare subsidy for children enrolled full-time in the Snoqualmie Tribe Child Development Center.
• Employee discounts at Snoqualmie Casino, Salish Lodge & Spa, and Crescent Market.
• Third-party discounts and perks for movie tickets, theme parks, shows, and attractions.
• Employee assistance plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree