Human Resources Coordinator - (Temporary Position)

Thorlabs•Jessup, MD

2d•$23 - $27•Onsite

About The Position

The Human Resources Coordinator provides administrative support for day-to-day Human Resources and administrative operations at Thorlabs’ Jessup, Maryland and Sterling, Virginia locations. This is a temporary, on-site position expected to last approximately 6 to 12 months. The primary work location is Jessup, Maryland, with travel to Sterling, Virginia potentially required at least once per week. The role supports employee services and HR processes, including onboarding and offboarding, employee information maintenance, engagement and wellness activities, employment verifications, safety protocols, recruitment, and HR projects. It requires strong multitasking, attention to detail, discretion with sensitive information, and the ability to work independently and interact with employees at all levels.

Requirements

1–2 years of Human Resources experience.
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
Bachelor’s degree or equivalent experience.
Strong interpersonal skills for handling sensitive and confidential situations and documentation.
Ability to operate most standard office equipment.
Attention to detail in composing, typing, and proofreading materials, setting priorities, and meeting deadlines.
Good to excellent spelling, grammar, and written communication skills.
Excellent telephone and oral communication skills.
Ability to interact with employees at all levels of the organization.

Responsibilities

Perform administrative tasks supporting standard business operations, including employee engagement activities and maintaining TV monitors.
Answer employee requests and questions as part of customer service functions.
Support onboarding and offboarding, including preparing and compiling new-hire paperwork for orientation, validating I-9 verifications, requesting ID badges, conducting exit interviews, and supporting termination processes.
Update and maintain employee information on company intranet sites, including Paychex, UKG, and D365.
Assist in coordinating and implementing the Employee Engagement program, Wellness Program, and college career fair.
Handle employment and wage verifications and complete state forms accurately as required.
Assist TQE with safety protocols.
Support the HR Manager, HRBP, and HR Generalist with HR projects.
Assist with recruitment and the interview process.
Meet company standards for work quantity and quality and comply with company policies, procedures, and workplace behavior directives.
Travel to the Sterling, Virginia location at least once per week if required.