Human Resources Coordinator

Heritage - Crystal Clean LLC•Hoffman Estates, IL

12d

About The Position

The Human Resources Coordinator performs clerical and administrative duties supporting the employee life cycle, including onboarding, employee changes, terminations, HRIS data accuracy and reporting, and compliance with applicable state and federal laws. The role works with other departments and company personnel to meet daily requirements and organizational goals. The coordinator supports employees and managers by processing personnel transactions, coordinating onboarding and offboarding, maintaining confidential employee records, responding to HR inquiries, processing HR-related billing, and administering employee recognition and new parent programs. The role also handles employment verification and reference requests and helps ensure compliance with employment eligibility verification requirements. The position regularly involves indoor office work in a generally quiet environment. It may require prolonged sitting and regularly talking, hearing, seeing, reaching, standing, walking, and using a computer keyboard, mouse, telephone, and other office equipment. Reasonable accommodations may be provided to enable individuals with disabilities to perform essential duties.

Requirements

Two to four years of previous experience as an HR Coordinator or in a related role.
High school diploma required.
Ability to maintain confidential information.
Strong written and oral communication skills.
Ability to work in a fast-paced environment, appropriately prioritize workload, multitask, and accurately complete a high volume of transactions.
Excellent follow-up and organizational skills.
Ability to recognize outliers and potential personnel issues that should be brought to management’s attention.
Proficiency in Microsoft Office applications.

Nice To Haves

Bachelor’s degree in Human Resources or Business.
PHR or SHRM certification.
Experience with Human Resources Information Systems.

Responsibilities

Process personnel transactions throughout the employee life cycle, including employee changes and terminations.
Coordinate onboarding activities and ensure a seamless, positive new-hire experience.
Ensure completion of employee self-service onboarding and enrollment requirements.
Accurately enter and maintain employee data in internal and external HR systems.
Serve as the first point of contact for HR-related inquiries through the HR inbox, providing timely responses, resolving issues, or escalating as appropriate.
Respond to general employee questions about HR policies, processes, and procedures.
Ensure compliance with Form I-9 employment eligibility verification requirements.
Process and track HR-related billing, including background checks, drug screens, and vendor invoices, ensuring accuracy and timely submission.
Administer employee recognition and new parent programs, including coordination, tracking, and communication.
Maintain secure, organized, and confidential employee records in compliance with applicable federal, state, and local regulations.
Support employee offboarding by processing terminations, coordinating required documentation, and updating systems.
Respond to employment verification and reference requests accurately and promptly.
Build strong employee relationships by providing responsive, high-quality HR support.
Perform other duties as assigned by Management.