Human Resources Coordinator

Virginia Tech•Blacksburg, VA

23d

About The Position

The Human Resources Coordinator supports HR operations for the Virginia Tech National Security Institute (VTNSI), serving its locations in Blacksburg and Arlington. The role provides administrative and operational support across the employee lifecycle, including recruitment, onboarding, employee transactions, records management, performance management, training and development, and other HR programs and initiatives. The coordinator serves as a forward-facing contact for faculty recruitment and supports departmental hiring by coordinating recruitment activities, managing candidate communications, and promoting a consistent and efficient candidate experience. The role also facilitates onboarding, offboarding, and employee transitions; processes HR transactions in university systems; maintains accurate and compliant personnel records; and supports employees and supervisors with routine HR needs. Working with HR colleagues in the senior management area and central HR office, as well as other stakeholders, the coordinator helps coordinate HR processes, maintain data and documentation integrity, support training and organizational initiatives, and ensure work is completed accurately and in accordance with university policies and procedures. The position requires responsible handling of sensitive and confidential information and contributes to continuous improvements in the efficiency, consistency, and effectiveness of HR operations. The position may be located in either Blacksburg, Virginia, or Arlington, Virginia. It is restricted to U.S. citizens, and the successful candidate will be required to have a criminal conviction check. The position is non-exempt and eligible for overtime, with a 40-hour workweek. Salary starts at $55,000 and is commensurate with experience.

Requirements

Degree or equivalent level of training and experience.
Demonstrated administrative or office support experience that includes one or more of the following: records management, scheduling, document preparation, recruitment coordination, onboarding, offboarding, HR transactions, or employee records management.
Experience working with databases or enterprise systems, including accurate data entry and record maintenance.
Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
Ability to handle sensitive and confidential information with discretion and professionalism.
Strong communication and interpersonal skills, including ability to work effectively with diverse stakeholders and provide high-quality customer service.
Proficiency in standard office software, including word processing, spreadsheets, and presentation tools.
Ability to work independently while contributing to a collaborative team environment.
Must be a U.S. Person (U.S. citizen or permanent resident); the additional information states the position is restricted to U.S. citizens.
Successful candidate must undergo a criminal conviction check.

Nice To Haves

Familiarity with HRIS or applicant tracking systems.
Experience supporting process-driven or compliance-focused administrative functions.
Experience working with reporting tools or data analysis to support operational needs.

Responsibilities

Support HR operations across the employee lifecycle, including recruitment, onboarding, employee transactions, records management, performance management, training and development, and other HR programs and initiatives.
Coordinate faculty recruitment activities, manage candidate communications, and support departmental hiring and a consistent candidate experience.
Facilitate onboarding, offboarding, and employee transitions.
Process HR transactions in university systems.
Maintain accurate and compliant personnel records and preserve data and documentation integrity.
Support employees and supervisors with routine HR needs.
Coordinate HR processes with HR colleagues, central HR, and other stakeholders.
Support training and organizational initiatives.
Handle sensitive and confidential information responsibly.
Contribute to continuous improvement of HR operations.