Human Resources Coordinator

the Great Plains Veterans Services Center•Rocky Boy's Agency, MT

11d•Onsite

About The Position

The Human Resources Coordinator supports Great Plains Veterans Services Center (GPVSC) human resources functions across all sites under the direction of the Executive Director. This is a non-supervisory role providing administrative and operational HR support, including recruitment coordination, onboarding administration, personnel recordkeeping, compliance tracking, document control, and related administrative processes. The position supports GPVSC’s mission and helps maintain organizational procedures and standards in accordance with applicable federal, tribal, and state laws and regulations and organizational policy. The Coordinator works with the Executive Director and an external HR consultant, maintains confidential records, and coordinates HR processes and staff training. Employee-relations concerns, investigations, disciplinary matters, and other sensitive HR risks are to be promptly escalated. The role is based in Rocky Boy, Montana. Work is primarily computer-based, with frequent communication by phone, email, and in person; occasional local travel may be required. Applicants must hold a valid Montana driver’s license and successfully complete a driver’s history check. Successful applicants are subject to drug testing and background checks.

Requirements

At least two years of experience providing administrative or office support in a professional setting requiring computer use and handling confidential information, or two years of college education. Equivalent combinations of experience and training may be considered case by case.
Proficiency in Microsoft Office and collaboration tools, with the ability to learn organization-approved HR, recruitment, timekeeping, and recordkeeping systems.
Strong organization, attention to detail, follow-through, customer service, written communication, and record-management skills.
Ability to maintain confidentiality, neutrality, and professional boundaries, and to maintain a calm and respectful demeanor while managing frequent interruptions and competing priorities.
Valid Montana driver’s license and successful completion of a driver’s history check.
Successful completion of drug testing and background checks.

Nice To Haves

Experience in nonprofit or mission-driven organizations.
Experience working with Native or Tribal communities.
Veteran status or military-family experience.

Responsibilities

Coordinate approved job postings, applicant materials, interview scheduling, hiring documentation, and recruitment tracking.
Support pre-employment steps and onboarding logistics, including required forms, screenings, clearances, orientation, system access coordination, and file completion.
Maintain accurate, organized, secure, and confidential employee personnel files and HR records in accordance with policy and record-retention requirements.
Track documentation for onboarding, status changes, training, compliance requirements, and separation processes; prepare administrative reports as directed.
Maintain approved HR forms, templates, policies, procedures, and document-control records, and help ensure staff have access to current versions.
Coordinate scheduling and documentation for required screenings, drug and alcohol testing processes, and other compliance activities as directed.
Provide administrative support to managers and staff by routing forms, scheduling activities, tracking completion, and providing basic guidance on approved HR processes.
Coordinate logistics for organization-wide staff training, including presenters, venue, food, technology, purchasing, payment support, attendance, and records.
Coordinate with the Executive Director and external HR consultant; promptly escalate employee-relations concerns, investigations, disciplinary matters, and other sensitive HR risks.
Perform other duties as assigned in support of GPVSC’s mission and organizational needs.