Human Resources Coordinator
About The Position
The HR Coordinator provides comprehensive administrative and operational support to the Human Resources department. The role supports recruitment, onboarding, record maintenance, employee relations, training, and compliance processes. The coordinator serves as an initial point of contact for employee inquiries and maintains personnel information and files with care, accuracy, and confidentiality. The position also provides administrative support to the VP of Human Resources, including Workers' Compensation documentation and tracking, retirement plan contribution changes and request reviews, employee communications, recognition activities, and referral bonus paperwork. Additional duties include maintaining HR forms and materials, supporting training and compliance reporting, and coordinating office supplies and equipment maintenance. Waverly Heights is located in Gladwyne, Pennsylvania, just outside Philadelphia. The organization describes compassion, respect, and hospitality as foundations of its workplace and emphasizes employee growth, professional development, inclusion, and belonging.
Requirements
- High school diploma or equivalent.
- Previous experience in an administrative or HR support role is strongly preferred.
- Strong computer skills, including proficiency in Microsoft Outlook, Word, and Excel.
- Excellent communication and interpersonal skills for daily interaction with employees and management.
- Strong organizational skills and acute attention to detail for maintaining extensive records.
- Ability to handle sensitive and confidential information with discretion.
Nice To Haves
- Bachelor's degree in human resources or a related field.
- Experience with HRIS, such as Paycom.
- Experience with training software, such as Relias.
Responsibilities
- Support recruitment and onboarding by preparing pre-hire paperwork, processing background and reference checks, and coordinating employee training.
- Serve as the initial point of contact for employee inquiries and route questions as appropriate.
- Create and maintain new-hire personnel documents and ensure required documentation is completed within the first 30 days.
- Enter, update, and manage employee information in Paycom HRIS and Relias training systems, including hires, status changes, and terminations.
- Maintain active and terminated personnel, health, and training files in an organized, audit-ready condition; perform daily filing and keep the filing room and common areas orderly.
- Prepare and maintain supplies of HR forms, onboarding packets, employee handbooks, and orientation materials.
- Maintain Workers' Compensation records and support the VP of Human Resources with reporting, documentation, and tracking of related claims and activities.
- Coordinate employee communications and mailings, distribute incoming and outgoing mail, and handle copying, faxing, and correspondence.
- Process initial and ongoing retirement plan contribution changes and review loan and withdrawal requests for accuracy and completeness.
- Support employee relations initiatives by responding professionally to questions and concerns while maintaining confidentiality and respect.
- Administer employee recognition items, such as birthday cards and flowers, and process referral bonus paperwork.
- Support training and compliance by setting up Relias accounts, tracking completions and attendance, assisting with compliance reporting, and supporting policy manual updates.
- Coordinate office supplies and equipment maintenance as needed.
Benefits
- 100% employer-paid medical insurance for full-time employees.
- 100% employer-paid dental insurance for full-time employees.
- 100% employer-paid life insurance and long-term disability for full-time employees.
- Educational assistance, including student loan assistance, tuition assistance, and scholarships.
- Generous annual non-matching 401(k) contributions.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
