Human Resources Coordinator

CCS•Detroit, MI

3d•Onsite

About The Position

The Human Resources Coordinator provides comprehensive administrative support to the College for Creative Studies’ Human Resources department. The role assists with implementing HR programs and initiatives and contributes to the goals of the HR Office and the College. The coordinator may also be assigned special projects as needed. This position is based in person Monday through Friday in a professional office and college campus environment. The noise level is usually moderate, and the employee is occasionally exposed to outside weather conditions. The role involves regular computer and office-equipment use, frequent interaction with staff, faculty, students, and third parties, and occasional movement of files or other objects weighing up to 25 pounds. The employee must be able to move around the office and between campus buildings, attend off-site meetings and events, and travel between the Ford Campus site and Taubman Center site. The College for Creative Studies is a nonprofit, private college in midtown Detroit, accredited by the Higher Learning Commission and authorized by the Michigan Education Department to grant bachelor’s and master’s degrees. CCS is an Equal Opportunity Employer and strives to provide an environment and workplace free from unlawful harassment or discrimination.

Requirements

Associate degree and/or equivalent experience required.
At least two years of office work experience required.
Good attendance and reliability.
Ability to work effectively with a diverse population of customers.
Strong organizational skills and demonstrated ability to handle multiple tasks simultaneously, work independently, and meet deadlines for time-sensitive assignments.
Ability to maintain the highest level of confidentiality and handle sensitive organizational material.
Demonstrated oral and written communication skills, including the ability to handle conflict and employee complaints.
Excellent interpersonal relationship skills.
Detail-oriented approach.
Ability to work with frequent interruptions and changing priorities.
Proficiency with Microsoft Office, including Word, Excel, Access, Publisher, and PowerPoint.

Nice To Haves

Two years of work experience in human resources is desired.
Knowledge of Ellucian Colleague is highly desired.

Responsibilities

Serve as the first point of contact for visitors, greet guests, assist with their needs, and provide a welcoming and professional experience.
Provide employees with information and assistance on HR matters, including payroll, benefits, and policies.
Answer employee requests and questions in person, by phone, or by email.
Provide administrative assistance to the Chief Human Resources Officer.
Verify I-9 documentation and collect new-hire paperwork.
Maintain I-9 books, add new forms, remove terminated employees, and purge records when appropriate.
Enter and maintain Work-Study student employment paperwork and data in the HRIS to support onboarding and payroll processing.
Coordinate the ordering and distribution of employee gifts in accordance with departmental procedures.
Assist with preparing newsletters and other campus-wide correspondence; create and distribute monthly HR newsletters.
Organize and maintain employee personnel files and information.
Prepare photocopies, fax documents, and perform other clerical functions.
Process department mail.
Create, maintain, and store human resources records.
Create reports and documents providing current personnel information.
Work with staff to maintain a positive employee relations climate.
Assist with employment verifications and reference checks.
Order and maintain an adequate inventory of office equipment and supplies.
Answer the main telephone line.
Perform computer data entry and electronic file maintenance.
Conduct new-hire orientations.
Process College tuition vouchers.