Human Resources Coordinator

Canisius University • Buffalo, NY

19d • $21 - $23

About The Position

The Human Resources Coordinator provides administrative and operational support to Canisius University’s Human Resources department. The role coordinates HR transactions, recruitment and onboarding, employee benefits, payroll support, faculty contract administration, and employee records. It ensures compliance with employment laws and university policies, serves as a resource for faculty and staff regarding HR programs, and supports the Director of Human Resources while maintaining accurate records, overseeing office operations, and providing customer service.

The position is based in the Department of Human Resources and follows a Monday–Friday schedule from 8:30 a.m. to 4:30 p.m. (37.5 hours per week). The stated pay range is $20.51–$23.08 per hour. Canisius University serves approximately 2,500 undergraduate and graduate students and describes itself as a Catholic and Jesuit University committed to academic excellence, leadership, faith, social justice, and equal opportunity.

Requirements

• Bachelor’s degree in Human Resource Management or a related field.
• At least 1 year of Human Resources or related internship experience.
• Ability to work independently.
• Demonstrated excellent judgment, self-direction, and strong interpersonal skills.
• Strong decision-making ability, strict confidentiality, attention to detail, accuracy, and follow-through.
• Ability to anticipate schedules and deadlines and move projects forward.
• Expert-level verbal and written communication skills.
• Strong analytic skills and business acumen.
• Proficiency in Microsoft Office, especially Word, Excel, and PowerPoint, and ability to learn new programs.
• Excellent calendar-management skills, including coordination of complex meetings.
• Strong organizational skills and ability to manage multiple, diverse projects while meeting daily deadlines.

Nice To Haves

• HRIS experience.
• Knowledge of Jesuit higher education and the University’s mission.
• Knowledge of Banner and Navigator systems.

Responsibilities

• Maintain accurate employee records, including faculty contract information, pay rates, organizational structure, and status changes.
• Maintain the LENS program database, enter data, collect driver’s licenses, and notify supervisors when necessary.
• Work with Deans’ staff to issue adjunct contracts each semester.
• Manage faculty and staff tuition waivers.
• Provide life insurance conversion forms and collect laptops, keys, and ID cards from exiting faculty and staff.
• Respond to faculty and staff questions about payroll, paid time off, and benefits.
• Assist with employee engagement events.
• Provide administrative support to the Director of Human Resources.
• Maintain employee files and manage audit processes for compliance.
• Assist with benefits coordination, open enrollment, workers’ compensation, disability, and paid family leave.
• Assist with filing workers’ compensation claims and completing insurance-company paperwork.
• Oversee office responsibilities, including processing CentreSuite and direct-pay requests through BANNER and ordering supplies.
• Hire, train, supervise, and schedule student employees.
• Assist with new-hire orientation and onboarding for faculty and staff.
• Collect new-hire paperwork, including I-9 forms and documentation, tax forms, signed offers, job descriptions, and background checks.
• Process I-9 forms through the E-Verify system.
• Run reports and process disability and paid family leave invoices.
• Submit University HR communications to the Dome.
• Schedule meeting rooms and coordinate visitor parking.
• Maintain the general HR email inbox and respond to requests and questions.
• Review, track, and document compliance with mandatory and non-mandatory training, which may include annual harassment training.

Benefits

• Health, dental, vision, life, and long-term disability insurance available the first of the month after the employee’s hire date.
• 403(b) plan with a university contribution available after one year of employment.
• Paid vacation, personal time, sick time, and holidays.
• Tuition benefits for full-time employees and their qualified dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level