Human Resources Coordinator
Engineering Systems•Aurora, IL
•Hybrid
About The Position
The Human Resource Coordinator will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department. The Human Resource Coordinator assists with and facilitates the human resource processes across the enterprise. This role provides administrative support to the human resource function including scheduling, record-keeping, file maintenance, and HRIS entry.
Requirements
- Bachelor's degree in human resources or related field
- At least 2 years’ related experience required
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Working understanding of human resource principles, practices and procedures.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Advanced skills in Microsoft suite of software especially Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams.
- Ability to leverage Microsoft Teams and SharePoint in a collaborative environment.
- Advanced skills in Adobe Acrobat.
- Proficient in internet research and database programs.
Responsibilities
- Assists with recruitment and interview process.
- Schedules interviews, track the status of candidates in 26HRIS, and responds with follow-up at the end of the recruiting process.
- Maintains accurate and up-to-date human resource files, records, and documentation.
- Assists the HRIS Specialist in the annual Affirmative Action Plan reporting by providing accurate and timely Applicant reports for the master file.
- Answers frequently asked questions via HRIS system “Ask Here”, email or live requests from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff.
- Creates, streamlines, and manages HR case dashboards and tracks items.
- Schedules meetings, make travel arrangements, prepares presentations, processes expenses, and bills.
- Maintains the integrity and confidentiality of human resource files and records.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- Provides clerical support to the HR department.
- Assists with new hire onboarding and employee exit process.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, and employee recognition events.
- Performs customer service functions by answering employee requests and questions in a timely manner.
- Assists with the preparation of the performance review process.
- Makes photocopies; mails, scans, and emails documents; and performs other clerical functions.
- Files documents into appropriate employee files.
- Assists or prepares correspondence as requested.
- Maintain confidentiality regarding sensitive employee-related topics
- Other duties as assigned
Benefits
- Medical, Dental & Vision
- Life Insurance/Voluntary Life Insurance/Universal Life Insurance
- 401k with employer match
- Pet Insurance
- Flexible Time Off (FTO) – encouraged to take 20 days of paid time off/year
- 10 paid holidays (9 standard holidays and 1 floating holiday)
- Work/Life Balance in a collaborative working environment
- Wellness Reimbursement
- Career Growth & Continuing education opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
