Human Resources Coordinator (73754)

BOYS & GIRLS CLUBS OF SAN ANTONIO•San Antonio, TX

20d•$22 - $0•Onsite

About The Position

The HR Coordinator at the Boys & Girls Clubs of San Antonio (BGCSA) plays a key role in supporting the day-to-day operations of the Human Resources department. This position is primarily responsible for coordinating new hire onboarding and orientation, maintaining HR documentation and compliance records, and providing administrative support across HR functions. The HR Coordinator ensures a smooth and consistent new hire experience while helping to maintain organizational compliance through accurate record-keeping, timely follow-up, and cross-functional collaboration.

Requirements

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
1–2 years of experience in HR administration, onboarding, or office coordination, preferably in a non-profit setting.
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to maintain confidentiality and handle sensitive information with discretion.
Passion for youth development and commitment to the BGCSA mission.

Nice To Haves

Familiarity with HRIS platforms, particularly Paycom, is strongly preferred.

Responsibilities

Coordinate and facilitate new hire orientation (NEO) sessions to ensure a smooth transition for new employees.
Prepare orientation materials, training resources, attendance, and onboarding schedules.
Ensure timely completion of required pre-employment and new hire processes.
Complete I-9 processing, drug testing, and support onboarding follow-up activities.
Assign, monitor, and track completion of onboarding requirements, BGCA learning assignments, licenses, certifications, and other compliance-related items, including collection of required documentation and coordination of renewals.
Maintain organized onboarding, certification, and compliance documentation within Paycom and other HR systems.
Send reminders regarding incomplete onboarding, training, certification, or compliance items.
Provide employees with basic Paycom and onboarding training access support.
Support onboarding and administrative needs during seasonal hiring periods.
Support training and professional development activities through administrative, logistical, and day-of assistance, including room setup, materials preparation, sign-in processes, attendance tracking, and survey collection.
Support HR administrative processes including employment verifications, employee documentation requests, scheduling, and recurring follow-up tasks.
Send training reminders, follow-up communications, and completion notifications as directed.
Monitor onboarding, 30-day, 60-day, 90-day, and exit survey processes and escalate concerns as appropriate.
Maintain confidentiality of employee, organizational, and board-related information.
Cross-train within HR functions to support departmental continuity and operational needs.
Monitor and process annual background checks for board members, ensuring timely completion and accurate recordkeeping in compliance with organizational policy.
Assign and track completion of BGCA annual training requirements for board members, sending reminders as needed to ensure full compliance.
Maintain organized board compliance documentation and records within applicable HR and governance systems.