Coordinator, Human Resources

ATCO•Calgary, AB

16h•Hybrid

About The Position

We’re looking for a Human Resources Coordinator to join our diverse & vibrant team and become part of the ATCO family. ATCO Energy operates 2 lines of business comprising of its Energy, Home Services division and the Blue Flame Kitchen. The HR team plays a key role in supporting the people behind it all, we like to call ourselves the A-Team! The HR team works to support the employee experience across the full lifecycle, from recruitment and onboarding to employee support and HR operations. If you join our team, you can expect a collaborative, fast-paced environment where attention to detail, teamwork, and a service-oriented mindset are key. Working as part of the ATCO Energy HR team and reporting to the Manager, Human Resources, this role supports the delivery of day-to-day HR operations with a focus on recruitment coordination, onboarding support, HR systems updates, employee record maintenance, and HR administration. This role helps ensure a smooth and efficient experience for candidates, employees, and leaders by coordinating key HR processes, maintaining accurate data, and supporting a wide range of administrative activities across the employee lifecycle.

Requirements

A degree in Human Resources, Business Administration, or a related field
1–3 years of experience in an HR, recruitment coordination, or administrative support role
Experience working with HRIS, applicant tracking systems, and Microsoft Office applications
Strong organizational skills with the ability to manage multiple priorities and deadlines
High attention to detail and accuracy, particularly with data entry, documentation, and scheduling
Strong interpersonal and communication skills with a customer-service mindset

Responsibilities

Coordinate end-to-end recruitment administration, including posting roles, scheduling interviews, coordinating candidate communications, and preparing recruitment documentation
Support hiring leaders and the HR team with interview logistics, candidate tracking, and recruitment timelines
Prepare offer letters, employment agreements, and other hiring-related documents
Coordinate pre-employment requirements such as background checks, references, and other onboarding documentation
Maintain recruitment records and ensure candidate information is accurately captured in HR systems and tracking tools
Support a positive and professional candidate experience through timely communication and consistent follow-up
Maintain and update employee records in HR systems, ensuring accuracy, completeness, and confidentiality
Process employee lifecycle changes such as new hires, transfers, promotions, compensation changes, leaves, and terminations
Support data entry, reporting, file maintenance, and document management across HR systems
Assist with auditing HR data and identifying discrepancies to support data integrity and compliance
Generate standard HR reports and provide administrative support for tracking key people metrics
Coordinate onboarding activities for new hires, including documentation, system setup requests, orientation scheduling, and introductory communications
Prepare onboarding materials and support a smooth and welcoming new employee experience
Provide administrative coordination for employee changes, offboarding activities, and related documentation
Maintain employee files and ensure records are organized and up to date
Provide day-to-day administrative support to the HR team
Draft routine HR letters, forms, and employment-related documentation
Respond to general HR inquiries from employees and leaders, escalating more complex matters as appropriate
Process and track HR-related invoices, including coding to cost centers and submitting for approval
Support the coordination of HR programs, initiatives, meetings, and annual processes
Assist with preparing materials for HR communications, meetings, and presentations
Ensure employee information is handled with a high degree of confidentiality and professionalism
Support compliance with internal policies, employment standards, and HR procedures
Maintain organized records and documentation to support audit readiness
Help identify opportunities to improve coordination, streamline processes, and enhance the employee experience