Human Resources Coordinator

Knowledge Services Corporate • Fishers, IN

8d • Onsite

About The Position

Knowledge Services, a leading multidisciplinary organization in the software, professional services, and cyber security industry, is seeking a Human Resources Coordinator. This role represents a unique opportunity to become a key member of an exciting and growing organization driven by a commitment to excellence, innovation, and a passion for “Serving Those Who Serve Others.”
The Human Resources Coordinator provides essential administrative and operational support to the HR Team, ensuring accurate execution of the day-to-day HR processes and consistent employee experience. This role is highly task-oriented and ideal for someone who enjoys structured work, follow-through, and supporting a busy team through detailed, behind-the-scenes execution. The Human Resources Coordinator plays a critical role in maintaining data accuracy, coordinating logistics, supporting employee lifecycle processes, and handling routine HR requests. This position is not a strategic or advisory role, but rather a hands-on support role that enables the broader HR team to operate effectively and compliantly.

Requirements

• Strong attention to detail and ability to complete repetitive, task-based work accurately
• Comfort working in a structured environment with established processes and deadlines
• Highly organized with the ability to manage multiple administrative tasks simultaneously
• Reliable follow-through and willingness to assist with a wide range of HR-related tasks
• Basic proficiency in Microsoft Office (Word, Excell, Outlook)
• Ability to handle confidential information with professionalism and discretion

Nice To Haves

• Prior experience in an administrative, coordinator, or office support role
• Exposure to Human Resources processes or systems (HRIS, ATS, LMS)
• Associate’s or Bachelor’s degree in Human Resources, Business, or a related field

Responsibilities

• Provide day-to-day administrative support to the HR team, including scheduling, documentation preparation, and coordination of routine HR activities
• Serve as a first point of contact for basic HR inquiries, escalating questions as appropriate
• Support HR projects by completing assigned tasks, tracking progress, and ensuring deadlines are met
• Maintain accurate and up-to-date employee records in HR systems and personnel files
• Perform routine data entry related to new hires, job changes, terminations, and other employee lifecycle updates
• Assist in audits, file reviews, and data clean-up to support compliance and reporting needs
• Coordinate logistics for new hire onboarding, including scheduling orientation sessions and preparing materials
• Ensure new hire documentation is completed accurately and on time
• Support a positive onboarding experience through timely communication and attention to detail
• Assist with routine HR processes such as employment verifications, document distribution, and standard reporting
• Monitor shared HR inboxes and route or respond to requests in a timely manner
• Prepare and track required compliance documentation (I-9s, policy acknowledgements, required notices, etc.)
• Support periodic audits and reporting needs by gathering and validating data
• Help ensure HR processes are followed consistently and documented appropriately

Benefits

• Medical coverage, including employer match program for Health Savings Accounts (HSAs)
• Generous 401k retirement plan with employer match
• Dependent Care Flexible Spending Account (DCFSA)
• Employee Assistance Program (EAP) with unlimited usage and visits and wellness program
• Dental and Vision insurance
• Company-sponsored life insurance, with options for additional coverage
• Short- and Long-Term Disability (STD and LTD) benefits
• Pet insurance
• Maternity, Paternity, and Military benefits
• Baby on Board program
• Paid Time Off package
• Company Anniversary Bonus program
• Professional Development opportunities, including Young Professional Series, Manager Focus series, Cyber Security panels and briefs, and more
• A+ rated HQ office full of amenities including fitness center, rec room, coffee bars, bike room, café, auditorium, private Mother’s room, and more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree