Human Resources Coordinator

Eastern University • St. Davids, PA

5d • Onsite

About The Position

Eastern University is seeking a Human Resources Coordinator for a full-time, on-site position reporting to the Chief Human Resources Officer. The coordinator provides administrative and office management support, serves and assists visitors and clients, and works with HR Business Partners on student employment and HR-sponsored events. The role also supports employee onboarding through required paperwork, payroll-related processes, and credential management.

The position maintains employee records and HR databases, coordinates employment verifications and required forms, supports HR systems and portals, and helps ensure compliance with employment laws and mandates. The coordinator is expected to serve the campus community with fairness, dignity, respect, care, and integrity, and to support Eastern University’s evangelical Christian mission.

Requirements

• Bachelor’s degree and/or 1–3 years of previous office management experience; experience in a Human Resources setting is ideal.
• Proven administrative skills and demonstrated computer experience, including Word, Excel, and PowerPoint.
• Strong customer-service orientation and effective written and oral communication skills with a broad constituency.
• Understanding of and commitment to confidentiality and discretion.
• Ability to manage time effectively in a multitasked, fast-paced office.
• Ability to work additional hours as needed to complete assignments.
• Ability to create, proofread, and edit documents.
• Ability to establish and prioritize work assignments and use good judgment and reasoning.
• Understanding of and support for the evangelical Christian mission of the university.
• Applicants must be authorized to work in the United States; the university is unable to sponsor or take over sponsorship of an employment visa.
• Successful completion of the required employment background screening is a condition of employment.

Nice To Haves

• Prior experience with an HRIS system.

Responsibilities

• Provide administrative support, including managing the HR team email and incoming and outgoing mail, and serving visitors, employees, and prospective candidates.
• Manage the HR office, keeping it orderly and ensuring office supplies and equipment are available and in working order; track inventory and process invoices.
• Serve as a point of contact and liaison with other departments, individuals, external institutions, and agencies on specified matters.
• Arrange and coordinate meetings and oversee new-hire paperwork processing.
• Complete employment verification forms and coordinate reciprocal Form I-9 requests from other universities and fully remote employees.
• Assist students with university job boards and applicant tracking systems, explain basic eligibility requirements, including Federal Work-Study, and assist with pre-employment documentation such as Form I-9 and tax forms.
• Track and manage 90-day new-hire reviews and annual review processes.
• Coordinate HR events, including the annual employee Christmas event and employee appreciation lunch, and manage gifts for new hires, new family additions, and condolences.
• Maintain employee records and databases, establish and maintain employee files, and generate personnel files and coordinate a records-retention system.
• Coordinate and assist with maintaining online HR portals, MyEastern, fax lines, and PA Hire.
• Assist with updating forms, HR documents, and communication materials.
• Administer and track employment verification, Public Service Loan Forgiveness (PSLF) forms, certifications, and correspondence for current and former employees and volunteers.
• Maintain current knowledge of employment laws and mandates.
• Treat members of the campus community with fairness, dignity, and respect, and support the university’s mission and values.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level