Human Resources Coordinator

GardaWorld•Mechanicsburg, PA

12d•Onsite

About The Position

The Human Resources Coordinator supports branch people operations and helps provide a seamless, welcoming, and compliant employee experience. The role maintains employee records, guides applicants through the hiring and onboarding process, coordinates training and orientation, and serves as a resource for applicants, new hires, current employees, and branch staff. It also supports benefits communication, compliance reporting, safety programs, employee engagement, and day-to-day branch administration.

Requirements

Authorized to work in the United States.
Must be at least 21 years of age.
High school diploma required.
Valid driver's license and a driving record that meets company vehicle and insurance eligibility standards.
A minimum of 1–3 years of experience in a fast-paced human resources environment.
Tech-savvy, with experience using proprietary and mass-market systems.
Proficiency in Microsoft Office Suite.
Skills in onboarding, employee documentation, background checks, benefits communication, and HR compliance reporting.
Maintains composure and professionalism in interactions.
Provides excellent customer service to employees, applicants, and branch staff.
Proficient with HRIS/ATS platforms, with the ability to ensure accurate records, clean data, and compliant workflows.
Communicates clearly and effectively with staff and employees.
Detail-oriented, with accuracy in records, scheduling, reporting, and inventory management.
Able to manage high-volume tasks and adapt efficiently in a fast-paced environment.

Nice To Haves

A college degree in human resources management or a related field.

Responsibilities

Interact with applicants and guide them through the application process.
Manage applicant progress and statuses in the applicant tracking system.
Collaborate with branch staff to screen and interview candidates and extend job offers; conduct new-employee orientations.
Administer drug screens, fingerprinting, and background checks for candidates with conditional job offers.
Schedule employee orientation, including enrollment in the Learning Management System.
Communicate benefits to new hires, during employment changes, and during open enrollment.
Review training-hours reports for accuracy before payroll processing.
Transition candidates into WinTeam and complete necessary post-hire maintenance.
Conduct employment verifications as needed.
Build and maintain branch employment records and reports in accordance with record-retention policies, including I-9s, W-4s, and direct deposit elections or paycards.
Manage uniform inventory, place orders, review invoices, and schedule restocking.
Verify licenses and ensure compliance reporting.
Issue employee name badges.
Process terminations and respond to unemployment claims.
Maintain transfer request reports.
Monitor driver compliance.
Ensure WinTeam data integrity, including employee status changes.
Coordinate employee engagement efforts, including surveys, new-hire orientation, special events, and recognition programs.
Maintain OSHA documentation, support EEO-1 report filing, and ensure compliance with EEO regulations.
Communicate state and local employment law changes to the Regional HR Leader (RHRL).
Facilitate and coordinate safety, workers compensation programs, and IQAs.
Assist walk-in applicants and employees, providing computer support as needed.
Answer branch phones as required.
Perform other related duties as assigned.