Human Resources Coordinator

PAR Western Line Contractors, LLC•Rancho Cucamonga, CA

4d•$26 - $34

About The Position

PAR Western Line Contractors, LLC (dba QUES), a subsidiary of Quanta Services, is seeking a Human Resources Coordinator to support day-to-day HR operations as the function transitions in-house. Reporting to the HR Director, the coordinator serves as a first point of contact for employee and manager questions and provides administrative and coordination support across recruiting, onboarding, employee changes, benefits, leaves, payroll support, HRIS entry, and record keeping. The role owns recruiting for non-bargaining positions and supports employees in Rancho Cucamonga, Escondido, and at project sites. It also helps document processes and build the HR playbook. The position coordinates recruiting and onboarding, administers iCIMS, processes HR transactions in JD Edwards, supports benefits and leave administration, assists with payroll requests and compliance reporting, and maintains HR records. The coordinator also supports employee relations documentation and contributes to HR projects and process improvements. Travel is required approximately 10% of the time, including travel to the Escondido shop, project sites, and career fairs. Occasional overnight travel is required.

Requirements

Experience with an applicant tracking system; iCIMS is preferred.
Experience with an HRIS or ERP system; JD Edwards is preferred.
Working knowledge of federal and California employment law.
Experience in a union or collective bargaining environment, or demonstrated ability to learn hall-referral dispatch hiring.
Strong ability to use Microsoft Office, particularly Excel, PowerPoint, and Outlook.
Strong communication and interpersonal skills, including comfort working with field supervisors and foremen by phone and text and communicating with corporate audiences.
Strong organizational and time-management skills and ability to manage multiple requisitions and competing priorities.
Ability to handle sensitive data confidentially.
Ability to work independently, maintain trackers, and close loops without follow-up.
Valid driver's license and ability to travel to the Escondido shop, project sites, and career fairs.
Bachelor's degree in Human Resources, Business, or a relevant discipline, or an equivalent combination of education and experience.
At least 2 years of experience as an HR coordinator or in a relevant human resources or administrative position.

Nice To Haves

Prior recruiting coordination or full-cycle recruiting experience for corporate or administrative roles.
Experience in a construction, utility, or union environment.
aPHR, PHR, or SHRM-CP certification.
Experience with iCIMS.
Experience with JD Edwards.

Responsibilities

Partner with hiring managers and the HR Director to open requisitions for approved non-bargaining positions; prepare and post job descriptions in iCIMS and on external job boards, keeping postings current and compliant.
Source and screen applicants, conduct initial HR phone screens, and present qualified candidates to hiring managers.
Schedule and coordinate interviews, communicate with candidates, and maintain candidate status and dispositions in iCIMS.
Build and maintain pipeline requisitions in iCIMS by job family.
Respond to website applicant inquiries, record outreach in the shared tracker, and route candidates to appropriate roles, union halls, or sister Quanta companies.
Process IBEW hall dispatches and referral paperwork for craft hires and onboard craft employees.
Represent PAR West at career fairs and trade-school events, maintain campus placement relationships, and coordinate employer-branding content with Marketing.
Coordinate with third-party staffing agencies and search firms as directed.
Prepare offer letters for approval and initiate and track pre-employment requirements following conditional offers.
Coordinate new-hire paperwork, required California notices, Form I-9 and E-Verify completion, HRIS entry, and new-hire and benefits orientation.
Maintain recruiting records and report on open requisitions, applicant flow, and time-to-fill.
Administer iCIMS requisition setup, workflows, job-board feeds, applicant-flow logs, disposition records, and hiring-manager user support.
Gather market pay data and draft salary-range worksheets for HR Director or HR Business Partner review.
Serve as the main HR contact for internal employee and external customer questions and coordinate timely, accurate solutions with HR, Payroll, and Benefits.
Process employee changes in JD Edwards and maintain personnel files and HR records.
Maintain employee rosters and organization charts; reconcile JD Edwards, payroll, and benefits records and flag discrepancies.
Coordinate separations, including final pay with Payroll, required notices, system termination, and exit paperwork.
Support leave-of-absence administration and tracking.
Conduct benefits orientation and assist employees with enrollment and qualifying life-event changes.
Assist with HR, Benefits, and Payroll reports, audits, and process improvements; respond to employment verifications.
Respond to transactional payroll requests, enter pay changes, conduct employment and wage verifications, and pull basic payroll and headcount reports with Payroll.
Support EEO-1, California Pay Data Report, and Quanta corporate HR data requests.
Support employee-relations matters by scheduling meetings, taking notes, maintaining investigation and disciplinary documentation and logs, and updating warning templates as directed.
Work with other departments to complete internal and external client-driven requests.
Contribute to handbook updates, compliance initiatives, training, and other HR projects.
Document HR processes and develop standard operating procedures and checklists.
Perform other duties as assigned.