Human Resources Coordinator
About The Position
We have a vision – to have a MAD product in every elevator. Headquartered in Mississauga Canada, our 80,000 sq. foot facility focuses on the efficient production of industry-leading fixtures, high quality elevator car interiors, and cutting-edge digital products. At MAD, we set you up to be the expert – providing the tools, support, and environment to help you thrive. From there, it’s all you – your drive and ideas lead the way. MAD has been ranked among Canada's top 500 fastest growing companies, one of Canada’s Best Managed Companies, a Best Places to Work in Canada, and among Best Employers for Recent Graduates. As a Human Resources Coordinator, you will be responsible for supporting the people strategy specifically with recruitment and onboarding in our Canada, USA and India locations. Full cycle recruitment – from writing attractive job posts, timely screening of candidates, transitioning to interviews and closing to ensure a positive applicant and employee experience and timely fill of the right people aligned with our values. The ideal candidate should be highly organised and cares to cover all bases, and thoroughly enjoys matching people to the right positions. With a strong passion for HR and People, you will also enjoy providing the best onboarding and stay experience for MAD employees. A strong advocate of MAD’s culture and a positive people person. Able to work independently with little or no supervision, mindful of time to fill, flexible to adjust strategy when needed and enjoys the challenges of supporting a business of diverse people.
Requirements
- College Diploma, Bachelor’s degree or equivalent experience
- At least 2 years of Human Resources experience
- Experience recruiting for manufacturing preferred
- Familiarity and applied knowledge of Employment Standards
- Demonstrated experience in reports, intermediate MS Office Skills
- Exceptional organizational, communication and interpersonal skills
- Knowledge of onboarding and talent acquisition
- Privacy and sensitivity of information will require discretion, an excellent command of verbal and written skills and attention to detail
- Clear Background Checks - Credit and Criminal
- Eligible to work in Canada
Responsibilities
- Evaluate continuously and improve the recruitment process for selection, assessment and follow up
- Prepare and post job postings; screen resumes for candidacy to present.
- Conduct initial interviews and recommend candidates for next-stage consideration.
- Coordinate skills testing, assessments, and interviews.
- Support hiring documentation and employment procedures.
- Track recruitment activity and time-to-fill targets (3 weeks).
- Build relations, apply for and track applicable grants, wage subsidies, and apprenticeship programs.
- Maintain and refresh job postings to improve candidate traction.
- Manage agency placement and processes including invoicing and conversions
- Creating recruitment strategies to identify and assist with planning for hiring needs
- Sourcing and attracting suitable candidates to create candidate pool
- Collaborating with Hiring Manager(s) for dynamic needs
- Prepare and distribute monthly HR KPI reports for leadership.
- Track and report recruitment metrics including time-to-fill, source effectiveness, candidate pipeline activity, and vacancy status.
- Track onboarding and retention metrics including new hire completions, probationary reviews, 90-day stay rate, and turnover.
- Process all new hire paperwork and exiting documents for payroll
- Conduct New Hire orientation
- Follow up with Managers for completed orientation and training checklists
- Follow up with Supervisors for site orientation and job training
- Probationary review follow-ups and extensions as needed
- Timely execution of all offboarding tasks
- Support with letters and administering changes
- Workers visa updates and/or terminations
- Process Payroll Action Notices for all Employment Changes
- Implement and Maintain Wellness and Rewards Programs
- Wellness Awareness and Postings
- Employee requests: Employment confirmation
- DNI Activities
- Coordinate and administer employee leaves of absences
- Track leave documentation and maintain accurate records.
- Support return-to-work coordination and follow-up.
- Track and record keep temporary employee absences, employee bereavement or special leaves
- Office, Kitchen, Janitorial, First Aid equipment coordination and supplies
- Reception and Facilities assignment
- Prepare meeting rooms for internal and external meetings, including setup, cleanliness checks, refreshments, and presentation readiness.
- Manage vehicle licensing and renewals
- Phones, Lockers, access cards and managing visitor sign-in, customer directing
- Coordinate Employee gift baskets as needed
- HR Projects and other work as assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
