Human Resources Coordinator

United States Luggage • Hauppauge, NY

23d • Hybrid

About The Position

The Human Resources Coordinator is a full-time, hands-on HR role responsible for essential HR administrative processes, employee programs, and assigned HR operations. The coordinator partners closely with and reports to the Director of Human Resources, independently managing recurring programs, operational responsibilities, and deadlines while supporting employees and maintaining confidential information.

Responsibilities span recruiting, onboarding and offboarding, HRIS and records administration, benefits and 401(k) support, employee engagement and events, office administration, and special projects. The role is based in a hybrid office environment in Hauppauge, New York: in the office Tuesday through Thursday and remote Monday and Friday, with a regular schedule of 9:00 a.m. to 5:00 p.m. Some flexibility outside regular hours is needed for employee events.

Requirements

• At least 2 years of experience in a fast-paced HR department or similar HR-focused role; the position is not entry-level.
• Experience with recruiting, onboarding and offboarding, and HR administration.
• ATS or similar system experience required.
• Experience with an HRIS; working knowledge of HR practices and applicable laws.
• Associate degree in HR or a related field required.
• Strong Microsoft Word and Excel skills.
• Organized, proactive, and able to take ownership of administrative responsibilities and deadlines.
• Detail-oriented problem solver able to juggle priorities and follow through without constant direction.
• Service-minded communicator able to exercise discretion and handle confidential information professionally.
• Comfort using technology and AI tools to improve HR workflows and efficiency.
• Willingness to assist hands-on with employee events and office activities as well as traditional HR administration.

Nice To Haves

• Bachelor’s degree preferred.
• ADP Workforce Now experience preferred.
• PowerPoint, Outlook, and Teams experience preferred.
• Bilingual English/Spanish strongly preferred.
• Payroll process knowledge is a plus.

Responsibilities

• Own day-to-day HR coordination, employee inquiries, documentation, communications, reporting, and follow-up.
• Track HR requests and projects through completion, using discretion and sound judgment with confidential matters.
• Manage job postings and recruiting system activity, review resumes, conduct initial candidate screens, coordinate interviews and communications, and close out recruitment records.
• Manage administrative onboarding from accepted offer through new-hire integration, including paperwork, background checks, HRIS documents, welcome packages, and onboarding checklists.
• Create individualized onboarding schedules; coordinate leadership meetings and welcome lunches; update onboarding materials and organizational charts; and arrange travel when needed.
• Coordinate offboarding paperwork, meetings, HRIS updates, carrier notifications, and payroll communications.
• Maintain employee records in ADP Workforce Now and process new hires, terminations, compensation changes, and other status changes.
• Audit HRIS data, research routine system issues, support employees, and maintain recurring headcount, new-hire, and other HR reports.
• Maintain compliance documentation, training records, and employee resources.
• Support benefits enrollments, qualifying life events, terminations, open enrollment, and routine employee questions.
• Reconcile monthly benefit invoices, research discrepancies, and track adjustments.
• Provide day-to-day 401(k) administrative support, track eligibility, and assist employees with routine questions.
• Coordinate the Spirit Committee and employee activities, including monthly Commuter Week breakfasts, happy hours, and lunches.
• Set up and execute employee events, including handling supplies, food presentation, room setup, and cleanup; support larger events such as biannual State of the Union gatherings.
• Manage Café inventory, ordering, restocking, and invoice review.
• Coordinate assigned HR programs and special projects.

Benefits

• Competitive salary plus bonus incentive.
• Generous PTO.
• Paid holidays.
• Medical, dental, and vision coverage.
• Company-paid life and short-term disability insurance.
• Ancillary benefits, including short-term disability, long-term disability, life insurance, flexible spending account, and identity theft coverage.
• 401(k) with company match.
• Profit sharing plan.
• Hybrid work schedule, with Monday and Friday work from home.
• Learning and development opportunities.
• Team-building events.
• Employee discounts.
• College scholarship program for employees’ children.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree