Human Resources Coordinator

GardaWorld•Nashville, TN

About The Position

The Human Resources Coordinator supports the HR department’s daily operations at GardaWorld’s Nashville, Tennessee work site. The role manages employee records, assists with recruitment and onboarding, coordinates training, and supports compliance with HR policies and procedures. It also serves as a point of contact for employees and applicants, providing guidance and support on HR-related matters. The position includes candidate and employee administration, benefits communication, HR reporting, employee engagement, safety and workers’ compensation coordination, and general branch support. Travel expectations vary by branch and include daily visits to client sites within the market.

Requirements

Authorized to work in the United States.
At least 21 years of age, as required by applicable law or contractual requirements.
High school diploma required.
Valid driver’s license and a driving record that meets company vehicle and insurance eligibility standards.
1–3 years of experience in a fast-paced human resources environment.
Tech-savvy, with experience using proprietary and mass-market systems.
Proficiency in Microsoft Office Suite.
Skills in onboarding, employee documentation, background checks, benefits communication, and HR compliance reporting.
Professional and composed in interactions.
Excellent customer service for employees, applicants, and branch staff.
Proficiency with HRIS/ATS platforms, with the ability to maintain accurate records, clean data, and compliant workflows.
Clear and effective communication with staff and employees.
Attention to detail in records, scheduling, reporting, and inventory management.
Ability to manage high-volume tasks and adapt efficiently in a fast-paced environment.

Nice To Haves

Associate or bachelor’s degree in human resources management or a related field.

Responsibilities

Guide applicants through the application process and manage their progress and statuses in the applicant tracking system.
Collaborate with branch staff to screen and interview candidates, extend offers, and conduct new-employee orientations.
Administer drug screens, fingerprinting, and background checks for candidates with conditional job offers.
Schedule employee orientations, including Learning Management System enrollment.
Communicate benefits to new hires, during employment changes, and during open enrollment.
Review training-hours reports for accuracy before payroll processing.
Transition candidates into WinTeam and complete post-hire maintenance.
Conduct employment verifications as needed.
Build and maintain branch employment records and reports in accordance with record-retention policies, including I-9s, W-4s, and direct deposit elections or pay cards.
Manage uniform inventory, place orders, review invoices, and schedule restocking.
Verify licenses and ensure compliance reporting.
Issue employee name badges.
Process terminations and respond to unemployment claims.
Maintain transfer-request reports.
Monitor driver compliance.
Maintain WinTeam data integrity, including employee status changes.
Coordinate employee engagement efforts, including surveys, new-hire orientation, special events, and recognition programs.
Maintain OSHA documentation, support EEO-1 report filing, and ensure compliance with EEO regulations.
Communicate state and local employment-law changes to the Regional HR Leader.
Facilitate and coordinate safety and workers’ compensation programs and quality-assurance assessments.
Assist walk-in applicants and employees, providing computer support as needed.
Answer branch phones as required.
Perform other related duties as assigned.