Human Resources Coordinator

Waypoint Maine • Sanford, ME

12d • Onsite

About The Position

The Human Resources Coordinator supports the Human Resources department, focusing on leave administration (FMLA and PFMLA), employee loans, workers’ compensation, and benefits administration. The role ensures HR responsibilities comply with applicable state and federal regulations, OSHA requirements, and Maine Care standards. The coordinator serves as a point of contact for employees regarding leave, benefits, and safety policies, and helps maintain compliance and accuracy across HR processes.

The position is 40 hours per week and is performed on-site. The work takes place in a standard office environment and may involve occasional travel to other locations. Physical demands include sitting, standing, and working at a computer for extended periods, as well as occasionally lifting files or office materials weighing up to 25 pounds.

Requirements

• Bachelor’s degree.
• At least 2 years of human resources experience, including exposure to leave management, benefits administration, and compliance responsibilities.
• Knowledge of FMLA, PFMLA, workers’ compensation, and benefits administration.
• Strong organizational, time management, interpersonal, and communication skills.
• Ability to manage confidential information with discretion.
• Strong customer service mindset.
• Proficiency in Microsoft Office.
• Detail-oriented.
• Ability to sit, stand, and work at a computer for extended periods.
• Ability to occasionally lift files or office materials weighing up to 25 pounds.

Nice To Haves

• HRIS experience preferred.

Responsibilities

• Assist employees with benefit enrollment, changes, and inquiries.
• Liaise with benefits providers to resolve employee issues in a timely and compliant manner.
• Coordinate and manage employee leaves, including FMLA, PFMLA, and other statutory and company-provided leaves.
• Communicate with employees about leave eligibility, required forms, leave status, and return-to-work procedures.
• Document and track leave in compliance with federal and state laws.
• Assist with and complete documentation related to work-related injuries, serving as a liaison for employees and supervisors during the incident and claims process.
• Ensure HR processes comply with applicable state and federal laws and Maine Care regulations.
• Maintain accurate and up-to-date personnel records.
• Assist with onboarding, training coordination, and HRIS updates.
• Assist with employee background checks in accordance with Maine Care guidelines, state regulations, and company policies.
• Support HR initiatives and special projects as assigned.
• Provide professional and timely customer service to employees and management.
• Support documentation and audits for HR compliance, safety, and benefits programs.
• Process internal employee changes and communicate changes weekly to management by change email.
• Facilitate weekly employee audit reports and correct errors as needed.
• Process terminations and offer COBRA benefits when applicable.
• Make ADP/Enhanced Time changes and troubleshoot issues.
• Support annual open enrollment.
• Update paper personnel files for the new year and archive expired files.
• Assist with employee walk-ins, phone calls, and email requests.
• Provide recruiting backup as needed.
• Perform other duties as assigned.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off
• Paid holidays
• Employer-paid short-term disability
• Employer-paid life insurance and AD&D
• Critical illness and accident insurance
• Flexible spending accounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level