Human Resources Coordinator

Legence • San Diego, CA

10d • $27 - $31 • Onsite

About The Position

A.O. Reed, a Legence company, is seeking a highly organized and detail-oriented Human Resources Coordinator to provide essential administrative support and help ensure smooth HR operations. The position supports multiple functions across the employee lifecycle, including onboarding, employee records and changes, compliance, HR initiatives, and employee inquiries. The role is 100% in-office in San Diego, California.

Requirements

• A bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
• Two or more years of experience as an HR Coordinator or in a similar role is preferred.
• Familiarity with HRIS systems and proficiency in Microsoft Office Suite.
• Strong attention to detail and the ability to manage multiple tasks efficiently.
• Excellent communication and interpersonal skills.
• Knowledge of state and federal labor laws and HR best practices.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Strong organizational and problem-solving skills.
• Flexibility to adapt to a fast-paced and changing work environment.
• Positive, collaborative attitude and focus on teamwork.
• Must have current U.S. work authorization; visa sponsorship is not available.

Responsibilities

• Coordinate new-hire onboarding, including pre-employment activities, paperwork, orientation sessions, and benefits enrollment.
• Maintain accurate and current employee records in compliance with company policies and regulations.
• Process employee promotions, transfers, and terminations in the HRIS system.
• Manage I-9 and E-Verify activities, including initial entry, audits, and re-verifications.
• Facilitate background and security checks for employees who require access to secure project sites.
• Support HR projects and initiatives, including employee engagement programs and performance management processes.
• Assist with implementing and enforcing HR policies and procedures.
• Respond to employee inquiries and escalate complex issues to the HR Manager as needed.
• Prepare HR-related reports and presentations for management as required.
• Ensure HR activities comply with labor laws, regulations, and company policies.
• Maintain confidentiality and handle sensitive employee information with discretion.

Benefits

• 401(k) plan with dollar-for-dollar company matching up to 4% of eligible pay and immediate vesting.
• Employer-provided medical, dental, vision, and prescription drug coverage, Employee Assistance Program, and accident and illness coverage.
• Employer-provided long-term disability, basic life, and AD&D coverage, with options to purchase additional coverage under plan terms.
• Vacation accrual of 80 hours per year during the first five years and 120 hours per year thereafter, with specified rollover limits and payout of unused accrued vacation at separation per California law.
• California sick leave and company holidays per policy.
• Reimbursement of business travel and related expenses under company policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level