Human Resources Coordinator

Tennessee Board of Regents•Nashville, TN

49d•$46,355 - $57,945

About The Position

The Human Resources Coordinator works closely with senior HR consultants/business partners and provides operational support for recruiting, onboarding and records management functions.

Requirements

Associate’s degree
Two (2) or more years’ experience serving in an HR role or supporting HR operations.
Strong attention to detail and accuracy.
Ability to organize work, follow-through, meet deadlines and manage time effectively.
Strong written and verbal communication skills.
Ability to learn and apply established policies, procedures and workflows consistently.
Proficiency with Microsoft Office applications.
Knowledge of artificial intelligence (AI) tools and their practical application in improving workplace efficiency and productivity.
Ability to identify, develop, and implement process automation solutions to streamline workflows and enhance operational effectiveness.
Ability to maintain accurate, confidential records and use sound judgment when handling sensitive information.
Ability to work effectively in a high-volume, collaborative environment and learn new HR systems and technology.

Nice To Haves

Bachelor’s degree
Prior work experience in higher education
Prior experience with HRIS systems (Banner and/or Oracle), DocuSign, Dynamic Forms and other web-based systems or applications

Responsibilities

Supports employee recruiting by generating pool postings, closing job searches, tracking pre-employment requirements, sending standard candidate communications and responding to routine questions about the College’s applicant tracking system (ATS), job postings and application process.
Coordinates preboarding, orientation and onboarding activities by sending and tracking new-hire documents, communicating next steps, arranging orientation logistics, providing both pre-orientation and post-orientation support and conducting routine onboarding check-ins through the first 90 days of employment.
Oversees I-9 verifications for new employees, including scheduling and tracking off-site verifications as needed, completing E-Verify entries and maintaining, auditing and purging I-9 records in accordance with federal guidelines and system retention schedules.
Processes employee lifecycle transactions in the College’s HRIS system in accordance with department procedures, including assigning employee ID numbers, creating new employee profiles and updating records with status changes and separations as appropriate.
Organizes the annual temporary and faculty contract renewal process.
Identifies practical opportunities to improve routine communications and administrative workflows.
Supports HR projects and initiatives.
Maintains physical and electronic personnel files, HR forms, templates, checklists, communication tools, and other records in accordance with established confidentiality, retention and purge requirements.
Performs job duties from the assigned campus or work location.
Performs other duties as assigned.