Human Resources Coordinator

Taco Family of Companies•Cranston, RI

6d•Onsite

About The Position

The Human Resources Coordinator supports Human Resources, HR Operations, and Talent Management for North America through administrative, compliance, orientation, records, reporting, communications, and employee-facing activities. This onsite role is a primary department contact, responds to general employee inquiries, provides information about HR programs, policies, and activities, and escalates matters as appropriate while maintaining confidentiality, accuracy, and professionalism. The coordinator manages the end-to-end New Employee Orientation process, including pre-boarding readiness, orientation preparation, first-day logistics, required employment documentation, I-9 and E-Verify completion, coordination with hiring managers, and follow-up. The role partners with Talent Acquisition, hiring managers, IT, Facilities, Security, Payroll, and other stakeholders to support a smooth new-hire experience. It also maintains employee files and HR records, prepares reports and audit materials, supports employee events and engagement programs, and provides administrative support across the department. The position works primarily in an office environment using computers and technology, with occasional exposure to a production plant where large equipment and noise are prevalent. Safety gear is required in production areas. It is onsite and reports to the site every workday. The position has no direct reports and requires no travel.

Requirements

High school diploma or equivalent.
At least 5 years of Human Resources and/or administrative experience.
Knowledge of Microsoft Office, particularly Excel and Word.
Computer proficiency and ability to learn HCM, Applicant Tracking Systems (ATS), and other systems readily.
Strong attention to detail and accuracy.
Excellent organizational, verbal, and written communication skills.
Ability to manage multiple duties and prioritize work.
Professional, customer-service-oriented interpersonal skills and ability to build rapport quickly with employees and internal teams at all levels.
Motivated and self-directed in a fast-paced team environment.
High reliability.
Ability to maintain strict confidentiality.
No travel required.

Nice To Haves

College courses and/or HR certification.
Bilingual in Portuguese, Spanish, Laotian, or Cambodian.

Responsibilities

Provide general support to Human Resources, HR Operations, and Talent Management staff.
Respond to routine HR inquiries from employees and leaders, including questions about payroll, time-off accruals, timesheets, and policies; resolve or escalate matters as appropriate.
Post new-hire welcomes and other HR communications in Taco Talk.
Collect data and prepare reporting on attendance points, plant appraisals, and temporary employee conversions.
Staff the department front desk, triage employee inquiries, and relay policy and procedure information using employee handbooks and company policies.
Document assigned processes through Standard Operating Procedures (SOPs) and the Business Operating System (BOS).
Order regulatory compliance posters, including EEO, ADA, and ADEA posters.
Update and distribute company holiday schedules and life-event notices.
Maintain new-hire, active, and terminated employee files in Cranston in accordance with state and federal regulations; send and request offsite file storage.
Run and compile reports from HR systems and prepare or present ad hoc reports as needed.
Assist with employee scholarship program events and other department programs.
Create employee security badges and update relevant systems with badge information.
Provide administrative support for employee-relations documentation, meeting scheduling, and confidential HR records.
Enter and submit department expenses for reimbursement approval.
Distribute incoming and outgoing mail and correspondence.
Help employees access company systems and sign-up lists.
Follow data-security protocols and best practices.
Maintain HR calendars for orientation, employee events, compliance deadlines, and recurring reporting.
Support employee engagement activities, recognition programs, service anniversaries, and site events.
Coordinate translation, interpretation, or employee communications when bilingual resources are needed.
Maintain HR supplies, orientation materials, employee forms, and department resources.
Coordinate exit-process logistics, including file updates.
Assist with audit preparation by organizing files, records, reports, and documentation.
Provide backup for recurring HR administrative processes during team absences.
Prepare new-hire employment files on the Friday before orientation.
Coordinate pre-boarding with Talent Acquisition, hiring managers, IT, Facilities, Security, and Payroll to prepare new hires for their first day.
Conduct new-hire orientation on start dates and coordinate first-day lunch, including invitations to hiring managers.
Complete Form I-9 and E-Verify for all new hires accurately and within compliance deadlines.
Maintain and update orientation materials, presentations, checklists, and schedules.
Coordinate new-hire badge access, parking information, uniforms or PPE, work-location details, and first-day logistics.
Assist with new-employee communications, HR announcements, and distribution lists.
Track and report orientation attendance, paperwork completion, and first-day readiness metrics.
Support temporary employee conversion tracking and related recordkeeping.