Human Resources Coordinator

Quanta Services•Rancho Cucamonga, CA

About The Position

PAR Western Line Contractors, LLC (dba QUES), a subsidiary of Quanta Services, is seeking an HR Coordinator to support the day-to-day operations of its Human Resources function as it transitions in-house. Reporting to the HR Director, the coordinator is the first point of contact for employee and manager questions and provides administrative and coordination support across recruiting, onboarding, employee changes, benefits, leaves, payroll support, HRIS entry, and record keeping. The role owns base recruiting for non-bargaining positions and supports employees in Rancho Cucamonga, Escondido, and at project sites. It also helps document processes and build the HR playbook. The coordinator partners with hiring managers and the HR Director on requisitions, applicant sourcing and screening, interviews, offers, and pre-employment steps. The position also supports craft hiring and union hall referrals, onboarding and orientation, employee lifecycle transactions, HR records and reporting, benefits, leaves, payroll requests, compliance, and employee relations documentation. Travel to the Escondido shop, project sites, and career fairs is required, including occasional overnight travel.

Requirements

Experience with an applicant tracking system; iCIMS is preferred.
Experience with an HRIS or ERP system; JD Edwards is preferred.
Working knowledge of federal and California employment law.
Experience in a union or collective bargaining environment, or demonstrated ability to learn hall-referral dispatch hiring.
Strong ability with Microsoft Office, particularly Excel, PowerPoint, and Outlook.
Outstanding communication and interpersonal skills, including comfort communicating with field supervisors and foremen by phone and text and with corporate audiences.
Strong organizational and time-management skills, including the ability to manage multiple open requisitions and competing priorities.
Ability to handle sensitive data confidentially.
Ability to work independently, keep trackers current, and close loops without follow-up.
Valid driver's license and ability to travel to the Escondido shop, project sites, and career fairs.
Bachelor's degree in Human Resources, Business, or a relevant discipline, or an equivalent combination of education and experience.
At least 2 years of experience as an HR coordinator or in a relevant human resources or administrative position.

Nice To Haves

Prior recruiting coordination or full-cycle recruiting experience for corporate or administrative roles.
Experience in a construction, utility, or union environment.
aPHR, PHR, or SHRM-CP certification.

Responsibilities

Open approved requisitions for non-bargaining positions with hiring managers and the HR Director; prepare and post job descriptions in iCIMS and on external job boards, keeping postings current and compliant.
Source and screen applicants, conduct initial HR phone screens, and present qualified candidates to hiring managers.
Schedule interviews, communicate with candidates, and maintain candidate statuses and dispositions in iCIMS.
Build and maintain pipeline requisitions by job family in iCIMS.
Respond to applicant inquiries through the company careers form, log outreach, and route candidates to appropriate roles, union halls, or sister Quanta companies.
Process IBEW hall dispatches and referral paperwork for craft hires and onboard craft employees.
Represent PAR West at career fairs and trade-school events; maintain campus placement relationships and partner with Marketing on employer-branding content.
Coordinate with staffing agencies and search firms as directed.
Prepare offer letters for approval and initiate and track pre-employment requirements following conditional offers.
Coordinate new-hire paperwork, California notices, Form I-9 and E-Verify, HRIS entry in JD Edwards, and new-hire and benefits orientation.
Maintain recruiting records and report on requisitions, applicant flow, and time-to-fill; administer iCIMS workflows, job-board feeds, applicant-flow logs, disposition records, and hiring-manager user support.
Gather market pay data and draft salary-range worksheets for review by the HR Director or HR Business Partner.
Serve as a main HR contact for internal employee and external customer questions, partnering with the HR Director, Payroll, and Benefits to provide timely and accurate solutions.
Process employee changes in JDE, including hires, transfers, pay and job-classification changes, and terminations; maintain personnel files and HR records.
Maintain employee rosters and organization charts; reconcile JDE, payroll, and benefits records and flag discrepancies.
Coordinate separations, including final pay with Payroll, required notices, system termination, and exit paperwork.
Support leave-of-absence administration and tracking.
Conduct benefits orientation and assist employees with enrollment and qualifying life-event changes.
Assist with HR, Benefits, and Payroll reports, audits, and process improvements; respond to employment verifications.
Handle transactional payroll requests such as pay-change entry and employment and wage verifications, and pull basic payroll and headcount reports with Payroll.
Support EEO-1, California Pay Data Report, and Quanta corporate HR data requests.
Support employee-relations matters by scheduling meetings, taking notes, maintaining investigation and disciplinary documentation and logs, and keeping warning templates current as directed.
Work with departments to complete internal and external client-driven requests.
Contribute to handbook updates, compliance initiatives, training, and other HR projects as needed.
Document HR processes and develop standard operating procedures and checklists.
Perform other duties as assigned.