Human Resources Coordinator

Aston Carter•Flint, MI

9d•$50,000 - $55,000•Onsite

About The Position

The Human Resources Coordinator supports day-to-day HR operations by providing administrative and coordination support to HR leadership and the broader HR team. The role manages HR documentation and records, assists with recruiting and interview processes, supports HR projects and reporting, and helps ensure HR tasks are completed accurately and on time. It also contributes to internal communications and basic hiring-related marketing activities. The coordinator responds to employee HR requests, coordinates interviews and reference checks, tracks performance-appraisal completion, and organizes meetings, training sessions, and surveys. Additional duties include office supply management, maintaining company vehicle registration records and completing related renewals, coordinating vehicle insurance needs, and supporting website, social media, and hiring-event materials. The position is permanent and fully onsite in Flint, Michigan, with a Monday through Friday schedule from 8:00 a.m. to 4:30 p.m. The work is office-based and involves frequent computer use and close interaction with HR leadership, employees, and candidates.

Requirements

At least 2 years of human resources experience in an administrative, coordination, or similar HR support role.
Demonstrated experience in HR administration and coordination, including HR documentation and processes.
Experience with recruiting and interview coordination, including scheduling, candidate communication, and reference checks.
Proficiency with Microsoft Office, including Word, Excel, and PowerPoint, and experience with spreadsheets and basic databases.
Strong records-management skills and the ability to maintain accurate, organized HR and corporate files.
High school diploma or GED.
Strong clerical and administrative abilities, including accurate data entry and document preparation.
Excellent organization and time-management skills, with the ability to manage multiple tasks and priorities.
Ability to consistently meet deadlines while maintaining attention to detail.
Ability to handle confidential information discreetly and maintain professionalism.

Nice To Haves

Experience supporting HR leadership and working in a structured HR team environment.
Familiarity with performance-appraisal processes and tracking evaluation completion.
Experience coordinating meetings, training sessions, and surveys in a professional setting.
Comfort working with HR-related data and basic analysis or reporting.
Experience with marketing-related tasks such as website updates, hiring-related social media, or event flyers.
Strong written communication skills for drafting letters, documents, and internal communications.
Strong interpersonal skills and ability to respond effectively to employee HR requests and questions.
Ability to adapt to changing priorities and take on additional responsibilities as assigned.

Responsibilities

Provide administrative and coordination support for day-to-day HR operations and HR leadership.
Prepare HR documents and correspondence, organize information, and manage routine HR communications.
Collect and analyze HR information and data for reporting, tracking, and decision-making.
Maintain accurate, organized, and current HR and corporate files, records, and reports in accordance with internal procedures.
Prepare reports, presentations, communications, and other materials for internal and external distribution.
Coordinate HR projects, meetings, training sessions, and surveys, including scheduling, logistics, and follow-up.
Respond to employee HR requests and issues, providing information and guidance and escalating matters when appropriate.
Schedule and communicate interviews with candidates and hiring teams.
Conduct interviews for support-staff positions with HR leadership and hiring managers.
Complete candidate reference checks as part of hiring and onboarding.
Track performance-appraisal completion and follow up with managers and employees as needed.
Maintain project spreadsheets and tracking tools for HR initiatives, deadlines, and deliverables.
Use Microsoft Word, Excel, databases, and PowerPoint or other presentation tools to support documentation and reporting.
Order, track, and organize office supplies and maintain related office-operations records.
Complete Secretary of State renewals for company vehicles and submit accurate related documentation on time.
Maintain current, organized vehicle-registration records.
Coordinate insurance-related needs for company vehicles or related areas with internal stakeholders and external providers.
Assist with basic marketing activities, including website updates, hiring-related social media, and hiring-event flyers.
Perform other duties assigned by the HR Supervisor.