Human Resources Coordinator / Specialist

TECO Energy•Tampa, FL

6d•Onsite

About The Position

The Human Resources Coordinator / Specialist supports both Talent Acquisition and HR Operations, helping create an organized, responsive, and positive experience for candidates, new hires, and team members. The role provides hands-on coordination and administrative support across the employee lifecycle, with an emphasis on timely execution, accurate documentation, responsive customer service, and consistent follow-through. The position coordinates pre-employment and onboarding activities; maintains confidential HR documentation; supports compliance processes, audits, and recurring reporting; responds to team member questions; and prepares reports to support HR leadership decisions. It also supports intern-program activities and Talent Acquisition administration, and coordinates timelines, communications, tracking, and follow-up for HR programs and initiatives. This is a highly collaborative role involving candidates, new hires, hiring managers, HR Business Partners, HR leadership, HRIS partners, external vendors, colleges, universities, and students. The work requires discretion with confidential information and the ability to balance recurring responsibilities with changing business needs. The role offers exposure to recruiting, onboarding, compliance, reporting, team member support, intern-program coordination, and broader HR initiatives. Responding to storms and participating in emergency or disaster response and recovery activities is a condition of employment; team members may perform normal duties or other assigned activities, with compensation in accordance with company rules and procedures.

Requirements

Bachelor’s degree in Human Resources, Business, or a related field; an associate degree and experience may be considered in lieu of a bachelor’s degree.
Four years of experience as an HR/TA Coordinator, HR Assistant, or in a similar role.
Exceptional organizational and multitasking abilities with strong attention to detail.
Strong communication and interpersonal skills.
Ability to build and maintain productive relationships with a variety of stakeholders.
Professionalism and demonstrated integrity.
Ability to handle sensitive and confidential information with discretion.
Ability to work effectively in a fast-paced and ambiguous environment.
Strong records-management and documentation skills.
A continuous-improvement mindset and willingness to embrace change.
Desire to learn and grow with the organization.
Ability to receive and apply direction.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Willingness to participate in storm response and emergency or disaster response and recovery activities as a condition of employment.

Nice To Haves

Four years of experience supporting an HR function, including experience supporting business partners.
Knowledge of SuccessFactors or other HR tracking systems.
Proficiency in interpreting and implementing company policies, procedures, and legal requirements related to hiring practices.
Interest in furthering a career in Human Resources.
Experience using an Applicant Tracking System.

Responsibilities

Coordinate pre-employment activities, including drug screens, background checks, and medical examinations when required.
Respond to new-hire questions about pre-employment requirements and the onboarding process.
Initiate onboarding activities in SuccessFactors and monitor completion of required new-hire steps.
Track Form I-9 completion and initiate reverification when required.
Maintain accurate new-hire and HR documentation in accordance with applicable laws, company standards, and record-retention requirements.
Support HR audits, compliance reviews, documentation requests, and recurring reporting.
Maintain records and trackers related to positive discipline, employee exits, labor relations, immigration, compliance posters, and incentive-plan audits.
Help manage the HR team mailbox, respond to routine team member questions, and route complex matters to the appropriate HR resource.
Support the intern experience from pre-onboarding through offboarding, including event coordination, hiring-manager communication, program support, and exit interviews.
Provide administrative support to the Talent Acquisition team, including invoice processing, ordering supplies, posting open positions, and assisting with recruiting events.
Coordinate timelines, communications, action plans, tracking tools, and follow-up activities for HR programs and initiatives.
Produce and maintain recurring reports and trackers related to turnover, headcount, positive discipline, open positions, new hires, time to fill, and quality of hire.
Complete ad hoc data requests in support of HR leadership and business initiatives.
Participate in emergency and disaster response or recovery activities to help maintain service to TECO Energy customers, performing normal job duties or other assigned activities.