Human Resources Coordinator/Payroll Specialist

Gale Hotels•Miami, FL

3d•Onsite

About The Position

The Human Resources Coordinator/Payroll Specialist plays a key role in delivering core HR services, including payroll administration, employee support, and recruitment. This position is responsible for assisting team members, applicants, and vendors while managing critical functions such as pre-employment screening, onboarding, payroll processing, and candidate recruitment. The role also focuses on attracting and securing high-quality talent to meet current staffing needs and contribute to the company�s ongoing success.

Requirements

Bachelor�s degree or three (3) years of work experience in an HR role.
Minimum two (2) years experience using ADP.
Demonstrated proficiency using MS Word, PowerPoint, and Excel required.
Excellent verbal and written communication skills required.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Working understanding of human resource principles, practices, and procedures.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Proficient with Microsoft Office Suite or related software.

Nice To Haves

Two (2) years of hotel experience preferred.

Responsibilities

Maintain employee records in the HRIS system, ensuring accuracy and confidentiality.
Responsible for the onboarding and offboarding process, including preparing offer letters, orientation, and exit interviews.
Manage promotion processes within the HRIS system, including generating promotion letters and related documentation
Support benefit enrollments and changes; assist with open enrollment periods.
Ensure HR policies and procedures are followed and updated as needed.
Coordinate employee engagement initiatives and training logistics.
Process bi-weekly payroll accurately and on time, ensuring compliance with federal, state, and local regulations.
Maintain payroll records, including timesheets, wage adjustments, benefits, and tax information.
Respond to employee inquiries regarding pay, deductions, and payroll policies.
Create and reconcile payroll reports and year-end W-2 processing and audits.
Assist with the full-cycle recruitment process including job postings, resume screening, interviewing, and candidate communication to identify and recruit talent that contributes to both team excellence and company growth .
Build and maintain a strong talent pipeline/network to support current and future workforce needs.
Organize, plan, and participate in career fairs and recruitment events to connect with potential candidates and promote the company brand.
Responsible for event planning, and projects and/or special projects.
Participate in open enrollment.
Assist in employee relations investigations.
Practice sound discretion and escalate matters to management as necessary.
Process invoices for accounts payables.
Support the Director of Human Resources as needed with special projects.
Perform other duties as assigned to support and align daily work toward Company and HR goals.