Human Resources Coordinator and Administrator

KOCH•Robbinsdale, MN

3d•$22 - $30•Onsite

About The Position

We’re looking for a detail-oriented, people-first Human Resources Coordinator who enjoys keeping things organized, supporting employees, and helping HR processes run smoothly behind the scenes. The ideal candidate for this position is organized, approachable, and comfortable balancing administrative work with employee support. You’re someone who pays close attention to detail, follows through on deadlines, and understands the importance of confidentiality in HR. You enjoy being a helpful resource for employees and managers, whether that means answering questions, keeping employee records accurate, supporting onboarding, or helping key HR processes stay on track. You’re comfortable working in HR systems, managing inboxes and calendars, and handling multiple priorities without losing sight of accuracy or service.

Requirements

Strong attention to detail and commitment to accuracy
Ability to handle confidential information with discretion
Strong organizational skills and ability to manage multiple priorities
Clear written and verbal communication skills
Customer-service mindset when supporting employees, managers, and the HR team
Comfort working with HRIS systems, employee records, calendars, inboxes, and administrative processes
Ability to follow through, meet deadlines, and keep work moving with minimal direction
Basic understanding of HR processes, including onboarding, benefits, payroll/timekeeping, employee records, and I-9 documentation
Proficiency with Microsoft Office and Windows-based systems
Bachelor’s degree in Human Resources Management or a related field, or equivalent experience.
2+ years of experience in a Human Resources Coordinator or Administrator role.
Excellent written and verbal communication skills.
Strong interpersonal and customer service skills.
High level of attention to detail and organizational skills.
Ability to maintain confidentiality and professionalism
Proficient in web-based applications and HRIS systems.
Intermediate proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

Nice To Haves

Experience with Paycom, payroll or timekeeping support, benefits enrollment, onboarding, I-9 documentation, or Concur.
Experience with Concur or expense processing preferred.
2+ years of experience in a Human Resources Coordinator or Administrator role.

Responsibilities

Serve as an initial point of contact for HR-related questions, including payroll, benefits, performance management, recognition, and general HR inquiries
Monitor the HR inbox and HR calendar to ensure timely follow-up on requests, deadlines, meetings, and department needs
Provide administrative support to the Head of Human Resources
Administer the electronic onboarding process for new hires through the HRIS system
Complete, verify, and maintain accurate Form I-9 documentation
Support benefits enrollment for new hires and assist with the annual Open Enrollment process
Oversee time and attendance processes in HRIS to support timely payroll processing
Maintain accurate employee data in the HRIS system, process employment changes, and assist with audits
Support the performance review process, including preparation, communication, training coordination, and follow-up
Assist with employee surveys, including distribution, tracking, results collection, and manager coordination
Coordinate the Koch Employee Recognition program
Maintain and distribute orientation materials
Manage Concur expense receipts and allocations