Human Resources Business Partner - Shared Services

University of Washington Medical Center•Seattle, WA

3d•$59,736 - $89,592

About The Position

The College of the Environment, Dean's Office is hiring a Human Resources Business Partner to provide expert human resources business-process consultation and complex support to academic and non-academic client groups. Reporting to the Human Resources Director, this role ensures the groups' Workday activities are accurate, efficient, and compliant with state, federal, and University regulations. It also manages visa applications for eligible faculty and postdoctoral scholars, interpreting and following University and federal policies and procedures related to foreign scholars. The position provides day-to-day HR consultation, supports and monitors HR lifecycle transactions, and advises clients on HR policies, procedures, and Workday processes. It manages visa sponsorship and employment eligibility verification, conducts compliance audits, maintains HR resources and records, and contributes to moving the College intranet to a new HR platform. The role collaborates with the College's HR Business Partner and other teams to improve shared-service processes and ensure consistent practices.

Requirements

Bachelor's degree in human resources, psychology, administration, or a related field.
Two years of experience working with HR policies, procedures, and best practices across multiple HR competencies, including areas such as talent management, leave administration, training and development, compliance, payroll, or classification and compensation.
Prior experience with HRIS database administration.
Ability to handle confidential information with tact, discretion, and diplomacy and maintain strict confidentiality.
Excellent written and verbal communication skills.
Strong interpersonal skills and ability to maintain professionalism.
Ability to research and synthesize information and communicate it effectively in verbal and written form.
Ability to work independently and as part of a team, manage priorities, demonstrate initiative, multitask, solve problems, and exercise good judgment in a dynamic, deadline-driven environment.
Accuracy and attention to detail in work products.
Professional-level competency with general Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, and HRIS systems, plus ability to learn new software applications.

Nice To Haves

Prior experience working in an academic setting.
Prior experience supporting designated client-managed groups or shared-service environments.
Prior experience developing and managing HR information resource platforms.
Proficiency in Workday.

Responsibilities

Provide first-tier consultation to assigned client groups on University of Washington human resources policies and procedures.
Provide College-wide HR and Workday business-process consultation as a technical expert.
Use independent judgment and analysis to identify solutions, execute HR lifecycle processes, and ensure their successful completion for assigned client groups.
Monitor Workday transactions, proactively identify issues, and communicate status updates to clients.
Understand client organizations, job types, employment programs, reporting relationships, and roles; make recommendations and take action based on unit needs.
Troubleshoot HR issues, recommend solutions, and escalate significant matters to the College Human Resources Director.
Participate in College, campus-wide HR, Shared Services, and HR-specific meetings and committees.
Manage visa sponsorship activities for the College, coordinating with academic client groups and International Scholars Operations to ensure accurate and timely processing under federal and University guidelines.
Serve as the primary contact for visa-related problem solving and partner with the College Human Resources Director and International Scholars Operations on complex inquiries.
Communicate with scholars and academic units about visa application processes and status updates.
Recommend improvements to visa processes, quality control, and intake procedures; update College visa resources and guidelines.
Track visa-related federal and University guideline updates and communicate changes to assigned client groups.
Serve as the College subject matter expert for employment eligibility verification and help units complete verifications in accordance with requirements.
Conduct routine compliance audits and work with units to resolve discrepancies or potential non-compliance.
Communicate employment eligibility updates and recommend process improvements.
Review the Human Resources SharePoint site to ensure records comply with University policies and retention requirements.
Support the Dean's Office IT and Human Resources teams in transitioning the College intranet to the new My ENV HR platform; recommend and maintain web pages and ensure forms and links are current and useful.
Collaborate with the Human Resources Business Partner to promote consistent best practices for business processes and their impact on College units and departments.
Identify and recommend improvements to internal Shared Services HR processes, quality control, and intake procedures.
Perform other duties as assigned.