Human Resources Benefits Administrator, Kaiserslautern, Germany

University of Maryland Global Campus

1d • $48,800 - $52,300 • Onsite

About The Position

The Human Resources (HR) Benefits Administrator provides day-to-day administration of employee benefit programs for overseas employees across Europe, the Middle East, and Africa. The position serves as a primary operational liaison for employees, managers, Payroll, Finance, HR Systems, and benefit vendors to ensure accurate, timely, and compliant delivery of health, retirement, and related benefit services.

Requirements

• Bachelor’s degree in in Human Resources, Business Administration, Healthcare Administration, or related field from a U.S. regionally accredited institution or foreign degree equivalent
• 3–5 years of experience in benefits administration, HR operations, or related functions
• Experience supporting open enrollment and employee lifecycle processes
• Working knowledge of applicable regulations (e.g., FMLA, ERISA, COBRA, HIPAA, ACA, ADA, GDPR)
• Must be able to learn and use software, understand basic computer and network hardware functionality, and routinely communicate with technical staff about their activities
• Strong verbal and written communication skills to work with both UMGC staff and third-party vendors
• Must be able to work on a variety of tasks with minimal supervision
• Must be highly organized and detail-oriented with the ability to meet deadlines and work well under pressure
• Must be able to work flexible hours

Nice To Haves

• Professional HR certification (SHRM-CP/SCP, PHR/SPHR, CEBS, GBA, or CBP).
• Experience with Workday HCM Benefits and Absence modules.
• Experience supporting overseas or geographically dispersed employee populations.
• Experience with medical documentation tracking or compliance-related administrative processes.
• State of Maryland Retirement Coordinator Certification, Agency Benefits Coordinator Certification, and HIPAA Certification preferred; willingness and ability to pursue certification if required by operational needs.

Responsibilities

• Track medical and dental clearance documentation for employees assigned to CENTCOM/AFRICOM locations in coordination with the designated medical vendor to confirm employment eligibility in accordance with military regulations, the General Data Protection Regulation (GDPR), and the Health Insurance Portability and Accountability Act (HIPAA).
• Administer and communicate mandatory and voluntary group benefit plans including health, retirement, supplemental retirement accounts (403(b), 457(b), term life, long-term disability, Bridge, and COBRA for new, current, and former employees.
• Lead the operational execution of the annual open enrollment cycle for overseas employees to include the development and distribution of open enrollment communications including announcements, instructions, FAQs, reminders, webinars, and meetings.
• Conduct audits and invoice reconciliations in various systems as required to ensure payroll deductions are accurate and resolve any discrepancies with the Finance Office, Payroll, and third-party vendors.
• Review and provide constructive feedback on global HR policies to ensure the information applicable to the overseas divisions is properly captured and reflected accordingly.
• Support absence administration as required in accordance with global policies and work with employees, managers, and vendors to ensure timely processing of events.
• Execute system test cases as required, assist with troubleshooting, identify process gaps, implement improvements, and maintain standard operating procedures and job aids.
• Develop and maintain benefits-related content on approved HR platforms, facilitate employee benefits briefings and ongoing employee education initiatives, and manage shared email accounts ensuring timely responses.

Benefits

• Generous Time Off: Enjoy between 15 and 22 days of paid vacation, depending on years of service and position. Additionally, 15 days of sick leave, 3 personal days, and 11 paid Federal holidays. For part-time employees, time off rates will be prorated based on the number of hours worked.
• Comprehensive Health Coverage: Access to health care, medical with vision, dental, and prescription plans for both individuals and families, effective from the 1st of the month following your hire date.
• Insurance Options: Term Life Insurance, Accidental Death and Dismemberment Insurance, and Long-Term Disability (LTD) Insurance.
• Flexible Spending Accounts: Available for medical and dependent care expenses.
• Retirement Plans: Choose between the Optional Retirement Program (ORP) or the Maryland State Retirement and Pension System (MSRPS).
• Supplemental Retirement Plans: include 403(b), 457(b), and various Roth options. The university does not provide matching funds.
• Tuition Remission: Immediate availability for Regular Exempt Staff. Spouses and dependent children are eligible for undergraduate tuition remission after two years of service. NOTE: For part-time employees (at least 50 percent of the time), tuition remission benefits are prorated.
• Moving Allowances: May be available based on terms, conditions, and agreements of the position.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level