Human Resources Associate

Vident Asset Management • Alpharetta, GA

1d

About The Position

Vident Asset Management, LLC is hiring a Human Resources Associate to join its team in the greater Atlanta area. The role provides hands-on administrative support throughout recruiting, hiring, and onboarding, while also supporting the HR Manager and general office administration. Reporting to the HR Manager, the Associate works closely with hiring managers, candidates, new hires, internal partners, and outside vendors to make hiring and onboarding efficient and timely. The position emphasizes organization, responsiveness, clear communication, attention to detail, teamwork, and discretion when handling confidential information.

Vident Asset Management is a specialized exposure and solutions provider founded in 2013. It partners with institutional investors, asset managers, and wealth management firms, offering ETFs, sub-advisory services, bespoke indexes and models, and an SMA platform.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Psychology, Communications, or a related field.
• 0–1 years of experience in Human Resources, administrative support, or a customer-facing role; internships and co-ops count.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Ability to handle confidential and sensitive information with discretion and integrity.
• Familiarity with HRIS, applicant tracking, or payroll systems.
• Align with Vident’s core values of Inspired Collaboration, Honor & Authenticity, Inclusion & Humility, Exceptional Performance, and Intellectual Curiosity.

Nice To Haves

• Prior HR internship or related coursework.

Responsibilities

• Partner with hiring managers to understand role requirements, priorities, interview availability, and next steps.
• Post job openings, monitor applicant flow, and keep job postings current.
• Review applications and prescreen candidates against established qualifications before advancing them to hiring managers.
• Coordinate phone screens and interviews, including complex scheduling across candidates, hiring managers, and interview teams.
• Maintain timely candidate communications and provide hiring managers with regular status updates.
• Maintain accurate applicant tracking system records, interview feedback, and recruiting documentation.
• Coordinate reference checks, background checks, offer documentation, and other pre-employment requirements.
• Work with recruiting agencies and job board vendors as directed.
• Manage the administrative onboarding checklist from accepted offer through the employee’s first weeks.
• Prepare new-hire paperwork and coordinate completion of required documentation.
• Coordinate first-day logistics with hiring managers, IT, facilities, and other internal partners.
• Provide hiring managers and new hires with schedules, instructions, and reminders, and ensure onboarding checklist tasks are completed.
• Support orientation sessions and follow-up check-ins.
• Confirm onboarding records are complete, accurate, and promptly filed in employee files in OneDrive and Rippling.
• Provide day-to-day administrative support to the HR Manager as needed.
• Coordinate weekly lunches for onsite employees and guests, including attendance and dietary requirements.
• Support special projects and other office administration duties.
• Provide office administration support.

Benefits

• PTO plus 10 paid holidays
• Flexible working benefits
• Daily paid lunch for onsite employees
• Onsite gym discount
• Medical, dental, and vision benefits
• EAP and telehealth with mental health support
• Short- and long-term disability
• SIMPLE IRA with up to 3% match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level