Human Resources Associate

Hammer & NER•Wayzata, MN

7d•Onsite

About The Position

The Human Resources Associate plans, supports, and coordinates confidential human resources initiatives. The role provides administrative support to the Human Resources and Training team and serves as a primary contact for employee HR requests. It also leads recruitment and acquisition efforts and supports onboarding, payroll and benefits administration, and performance management and appraisal processes. The position reports directly to the Chief Human Resources Officer. Employees are expected to model and champion Hammer’s core values: Person-Centered, Relational, Opportunistic, and Stewardship. The position routinely works between the White Bear Lake and Wayzata offices. The typical schedule is primarily Monday through Friday during the day, with occasional flexible hours and days, including evenings and weekends.

Requirements

Administrative and/or Human Resources Assistant experience working for a mid-sized organization; formal, informal, and cross-disciplinary experience will be considered.
Demonstrated use of media platforms, including the internet, job sites, and social media, to support recruitment and candidate sourcing.
Knowledge of and ability to use HRIS systems, including reporting, applicant tracking, and personnel file data storage.
Ability to manage multiple priorities and complete work in a timely and productive manner.
Demonstrated ability to communicate effectively and persuasively, verbally and in writing, with individuals and groups.
Experience exercising professional discretion and maintaining confidentiality in HR matters.
Ability to work diplomatically with a wide variety of people, public speaking ability, strong organizational skills, and close attention to detail.
Proficiency with Microsoft Office products, including Outlook, Word, Excel, and PowerPoint, and Google applications.
Ability and commitment to work with individuals and teams across differences including race, gender identity, sexual orientation, religion, ability, age, class, and immigrant status.
Willingness and ability to travel between office locations.
Willingness and ability to work flexible hours and days, including occasional evenings and weekends.
Ability to use a telephone frequently and perform repetitive tasks such as computer keyboarding; ability to work for several hours at a time at a desk and computer.
Ability to bend, stand, stoop, walk, and lift up to 30 pounds.

Nice To Haves

Prior human resources experience.
Working knowledge of local, state, and federal employment laws and regulations.

Responsibilities

Serve as the first point of contact for employee HR questions received by voicemail or email, responding or referring questions to the appropriate HR team member.
Manage the HRIS database and personnel filing and archiving systems, maintain electronic file integrity, and store documentation according to retention policies.
Complete employment authorization and personnel file requests in a timely manner.
Maintain and update HR materials on SharePoint.
Run reports, analyze and compile HR data, and prepare reports and presentations as requested.
Support DEI work through email communications, cohort administration, and meeting room setup.
Assist with employee engagement events, celebrations, and recognition programs.
Support performance management activities, including tracking appraisals and providing documentation.
Prepare correspondence, notices, memoranda, charts, forms, agendas, and other departmental documents.
Apply recruitment and staffing strategies to attract, retain, and engage an effective workforce while ensuring legally compliant processes.
Promote and follow inclusive hiring processes for recruiting candidates across lines of difference.
Create, post, and maintain job postings and advertisements.
Track candidate application statuses and recruitment progress in the HRIS.
Communicate with candidates and schedule interviews; lead and conduct interviews via Teams and in person.
Make offer calls, complete background checks, prepare offer letters, and communicate onboarding information to new hires.
Ensure compliance with the Minnesota Wage Theft Prevention Act and maintain knowledge of employment laws and regulations.
Oversee TB testing authorization, tracking, and employee communications.
Create, implement, and maintain new employee onboarding and orientation processes through Paylocity, including orientation packets, room setup, badge photos, lunch ordering, attendance updates, and onboarding documentation and profiles.
Track new hires’ start dates and give hiring managers checklists of pre-start tasks.
Send and process new hire and stay employment surveys.
Assist the Training Department with new employee orientation and other interdepartmental activities.