Human Resources Assistant (Military/ Office Automation)

U.S. Military Entrance Processing Command • Memphis, TN

1d • Onsite

About The Position

The incumbent of this position provides administrative support to the Reception-Administration Control Desk (RACD), Record Maintenance and Accountability, and Enlistment processing to include fingerprinting of applicants. Duties include providing assistance to visitors by directing them to appropriate points of contact, answering and forwarding telephone calls, administering pre-oath briefings, and maintaining office security by controlling access via the reception desk. The role involves operating office automation equipment to prepare enlistment and other military personnel documents, performing records management of electronic and paper applicant records, obtaining applicants' fingerprints for background investigations, and performing quality reviews of military documents to ensure compliance with all requirements. The position also involves preparing recruitment and other military personnel documents for individuals enlisting or reenlisting into military service.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• This position is designated as non-sensitive and requires a personal security background investigation.
• This position may require you to work an occasional Saturday and/or shift work (work before 0600 or after 1800 hours).
• This position will require you to work unscheduled overtime to accommodate fluctuations in workload based on the daily mission requirements.
• This position requires you to successfully complete applicable Military Health System (MHS) GENESIS Training within 30 days of entering the position and/or as required.
• Only applicants who meet one of the employment authority categories (e.g., 30 Percent or More Disabled Veterans, Current Department of Defense (DOD) Civilian Employee, Interagency Career Transition Assistance Plan, etc.) are eligible to apply.
• Resume must clearly describe at least one year of experience which prepared you to do the work in this job.
• Specialized experience includes: utilizing office automation software to update account information; obtaining data from applicants for completion of personnel records; maintaining applicant records in an established filing system; and utilizing appropriate formatting to create written correspondence and/or documents.
• Qualified typist: can type 40 words per minute based on a 5 minute sample with three or fewer errors.
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period.
• Direct deposit of pay is required.
• Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Nice To Haves

• Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.
• A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

Responsibilities

• Provide assistance to visitors by directing them to appropriate points of contact within assigned processing center.
• Answer and/or forward telephone calls to appropriate personnel.
• Administer pre-oath briefings to inform applicants regarding processing center procedures.
• Maintain office security by controlling access (i.e. issuing visitor badges, maintaining visitor logs, etc.) via the reception desk.
• Operate a variety of office automation equipment to prepare enlistment and other military personnel documents.
• Perform records management of electronic and paper applicant records.
• Obtain applicants' fingerprints to initiate a background investigation.
• Perform quality review of military document's (i.e. applicant records, packets, and forms) to ensure compliance with all requirements.
• Prepare recruitment and other military personnel documents for individuals enlisting or reenlisting into military service.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree