Human Resources Assistant (Military/Office Automation)

U.S. Military Entrance Processing Command • Seattle, WA

5d • Onsite

About The Position

The Military Entrance Processing Station (MEPS) is crucial for national defense, ensuring that new members of the Army, Marines, Navy, Air Force, Space Force, and Coast Guard meet the stringent mental, moral, and medical standards set by the DoD and individual military services. Each MEPS utilizes state-of-the-art methods for testing, examining, and processing enlistment applicants. This role provides essential administrative support to the Reception-Administration Control Desk (RACD), focusing on record maintenance, accountability, and the enlistment processing, which includes fingerprinting applicants. Responsibilities also involve managing visitor and applicant check-in/out, issuing identification tags, reviewing and correcting discrepancies in records, and gathering information pertinent to an applicant's suitability for enlistment. A key duty is the electronic transmission of fingerprints to the Office of Personnel Management (OPM) and the Federal Bureau of Investigation (FBI) to initiate background checks, as well as screening applicant records to ensure all required documents are present for each military service.

Requirements

• Appointment may be subject to a suitability or fitness determination based on a completed background investigation.
• Skills of a qualified typist.
• Ability to utilize web-based software systems.
• Successful completion of applicable Military Health System (MHS) GENESIS Training within 30 days of on-boarding and/or as required.
• US Citizenship.
• Specialized Experience: One year of specialized experience which includes utilizing office automation software to update account information; obtaining data from applicants for completion of personnel records; maintaining applicant records in accordance with an established filing system; utilizing appropriate formatting to create written correspondence and/or documents.
• OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.
• OR Combination of Education and Experience: A combination of education and experience may be used to qualify if the computed percentage of the requirements is at least 100%.
• Proficiency Required: Qualified typist (40 words per minute based on a 5-minute sample with three or fewer errors).

Nice To Haves

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• Foreign education must be evaluated by a private organization specializing in interpretation of foreign education programs and deemed equivalent to U.S. accredited programs, or full credit must have been given for courses at a U.S. accredited college or university.

Responsibilities

• Provide administrative support to the Reception-Administration Control Desk (RACD).
• Manage record maintenance and accountability.
• Process enlistments, including fingerprinting of applicants.
• Greet and account for visitors/applicants entering and leaving the MEPS, providing identification tags.
• Review notes and correct discrepancies.
• Gather information that may affect moral or physical suitability for enlistment.
• Transmit fingerprints electronically to the investigating agency (OPM/FBI) to initiate background checks.
• Screen applicant records to ensure all necessary documents are present according to military service requirements.
• Enter data into command automated systems to record applicant processing information.
• Transcribe data from various source documents completed by applicants and/or military service representatives.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• Federal employees and their families have access to a range of benefits designed to make their federal career rewarding.
• Student loan repayment may be authorized.
• Recruitment/Relocation Incentive may be authorized.
• Credit for Non-Federal Work Experience and Certain Military Service for Annual Leave Accrual Rate may be authorized.
• Advanced In-Hire Rate for newly hired and new to federal civilian service may be authorized.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree