Human Resources Assistant

Farella•San Francisco, CA

11d•Hybrid

About The Position

The HR and Benefits Assistant provides administrative support to the Human Resources Department, including the Director of Human Resources, Benefits Manager, HR Generalist, and HR/Payroll Specialist. The role supports benefits administration, invoice and payroll processing, employee onboarding, recordkeeping, and general HR operations. The position is based in San Francisco, California, and is a flexible hybrid role requiring work in the office three days per week. The assistant maintains employee and benefits records, enters and updates data in the HRIS and other systems, prepares routine and ad hoc reports, and helps with employment verifications and compliance reporting. The role also supports health and welfare plan enrollment, employee benefits questions, COBRA and leave documentation, Open Enrollment, invoice reconciliation, payroll inquiries and documentation, and retirement plan administration. Additional duties include preparing offer letters and onboarding materials, coordinating background checks and orientation, maintaining onboarding checklists, and processing offboarding documentation. The assistant also helps coordinate HR and firmwide events, employee volunteer programs, wellness programs, and charitable matching initiatives, while providing general administrative support and contributing to process improvements.

Requirements

High school diploma or equivalent required.
At least one year of administrative or office support experience required.
Proficiency in Microsoft Office Suite, including intermediate Excel skills.
Strong basic math skills.
Accurate touch-typing at a net speed of at least 40 words per minute.
Strong organizational skills and impeccable attention to detail.
Excellent written and verbal communication skills, with correct grammar, spelling, and punctuation.
Ability to handle confidential information with discretion and integrity.
Ability to work effectively as part of a team and prioritize multiple tasks.
Strong time management skills and ability to work under pressure.
Ability to learn and effectively use an HRIS.
Customer-service orientation and a professional, responsive approach to assisting employees and colleagues.

Nice To Haves

Associate’s degree or coursework in human resources, business administration, or a related field.
Prior experience in a human resources department or professional services environment.

Responsibilities

Enter and update employee data in the HRIS and other designated systems.
Maintain electronic personnel files, benefits records, and other HR documents confidentially and in an organized manner.
Prepare routine HR reports, including headcount, turnover, and personnel activity reports, and prepare ad hoc reports as requested.
Assist with employment verifications, government compliance reports, HR record filing and quality checks, survey submissions, and special projects.
Support benefits enrollment processing, maintain benefits records, distribute benefits communications and notices, and respond to routine employee benefits questions.
Assist with COBRA notices, leave-of-absence documentation, Open Enrollment materials and tracking, benefits enrollment changes, and outstanding employee documentation.
Review and reconcile benefits invoices against enrollment records and route discrepancies or payment requests for follow-up.
Follow up on missing, incomplete, or inconsistent timesheet information; prepare Payroll Action Forms and supporting documents; respond to routine payroll inquiries; and provide assigned backup payroll support.
Assist with retirement plan administration, including preparing 401(k) deferral funding and loan repayment documentation, audit materials, and new-loan confirmations.
Prepare offer letters and onboarding packets; coordinate background checks; schedule orientations; prepare and collect new-hire paperwork; and maintain onboarding checklists.
Process termination checklists and assemble offboarding documentation.
Assist with logistics for HR-sponsored and firmwide events and coordinate employee volunteer programs.
Support wellness programs by scheduling presentations, tracking participation, and coordinating wellness challenges.
Assist with charitable matching initiatives, including collecting pledges and processing related payments.
Proofread communications and help improve departmental processes and efficiency.
Meet deadlines, assist with special projects, work collaboratively with attorneys and staff, and perform other related duties as assigned.