Human Resources Assistant

New Museum of Contemporary Art • New York, NY

4d • $57,000 - $63,000

About The Position

The Human Resources Assistant provides administrative and operational support to the New Museum’s HR department and reports to the Director of Human Resources. The role supports staff onboarding, HRIS data integrity, benefits enrollment tracking, employee lifecycle compliance, training coordination, recordkeeping, and reporting in accordance with Museum policies and its collective bargaining agreement. It is a confidential position with regular access to sensitive employee and labor relations information. The ideal candidate is organized, accurate, discreet, and enjoys working with people.

The position is full-time and non-exempt, with a salary range of $57,000 to $63,000 per year, plus overtime pay as applicable. The Museum reports approximately 120 full-time and part-time employees and an operating budget of $10.6 million.

Requirements

• One to two years of experience in an HR, payroll, or administrative support role.
• Strong organizational skills, including the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills and the ability to interact effectively with employees at all organizational levels.
• Attention to detail and a high level of accuracy in data entry and recordkeeping.
• Demonstrated ability to maintain confidentiality and handle sensitive employee and labor relations information with discretion.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and in HRIS software.
• Ability to work independently and as part of a team, with flexibility and adaptability.
• All candidates hired must be vaccinated with the COVID vaccine.

Nice To Haves

• Bachelor’s degree in human resources, business administration, or a related field; equivalent combinations of education and experience will be considered.
• Experience in a nonprofit, cultural, or unionized workplace.
• Experience with ADP Workforce Now or a comparable HRIS.
• Knowledge of employment laws and regulations.

Responsibilities

• Support recruitment by creating position requisitions in ADP Workforce Now, posting openings, screening resumes, scheduling interviews, and conducting initial candidate assessments.
• Assist with onboarding, including coordinating pre-employment steps, background checks, Form I-9 verification, new-hire paperwork, orientations, and the issuance of equipment, system access, and identification badges.
• Maintain accurate and confidential employee records in HR databases and files.
• Track probationary periods and notify supervisors of upcoming deadlines.
• Monitor the creation and completion of annual performance goals and reviews in ADP.
• Track mandatory training completions, including New York State annual sexual harassment prevention training.
• Support compliance with Museum policies, procedures, and local, state, and federal regulations.
• Assist with benefits administration, including enrollments, changes, employee inquiries, and annual open enrollment.
• Prepare HR reports and presentations as needed and prepare bi-weekly union reports covering new hires, separations, status changes, and dues.
• Monitor the central HR inbox, respond to routine inquiries, draft standard employment verification letters, and route complex employee relations inquiries to the Director of HR or senior leadership.
• Maintain confidential personnel files and digital archives in accordance with record-retention requirements.
• Maintain the Museum’s library of job descriptions and FLSA classification records, and flag changes in duties or salary that may affect exempt or non-exempt status for review by the Director of HR.
• Support offboarding, including exit paperwork, return of Museum property, required separation notices, and COBRA notification and enrollment.
• Provide general HR administrative support, including managing correspondence, scheduling meetings, maintaining supplies, and assisting with HR projects and staff events.

Benefits

• Medical, dental, and vision coverage.
• Employee Assistance Program (EAP).
• Flexible Spending Account (FSA).
• Health Reimbursement Program through the Difference Card.
• Commuter Benefits Program through the Difference Card.
• Voluntary short-term disability plan and long-term disability.
• Life insurance.
• Retirement plan.
• Other voluntary benefits.
• Full-time employees receive 15 days of paid time off, 8 sick days, and 13 holidays off, as applicable throughout the fiscal year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed