Human Resources Assistant

CHERVON NORTH AMERICA INC•Naperville, IL

10d•Hybrid

About The Position

The Human Resources Assistant provides administrative and operational support to the Human Resources team. This entry-level role supports employee onboarding and offboarding, maintains accurate employee data and records in the HRIS, coordinates routine HR processes, and assists with day-to-day departmental activities while handling confidential information professionally and discreetly. The role is based in Naperville, Illinois, with a hybrid work environment. Minimal travel, of 10% or less, may be required for company meetings, events, or training. The position has no supervisory responsibilities.

Requirements

Strong organizational skills and attention to detail, including the ability to maintain accurate records and complete tasks on time.
Clear and professional verbal and written communication skills.
Ability to manage multiple priorities, follow established procedures, and ask appropriate questions when guidance is needed.
Professional, service-oriented approach when working with employees, candidates, managers, and HR team members.
Ability to handle confidential and sensitive information with integrity and discretion.
Basic problem-solving skills and ability to identify incomplete or inconsistent information.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
Prior experience using a Human Resources Information System (HRIS) is required.
Ability to work independently and collaboratively as part of the Human Resources team.

Nice To Haves

Experience with Paycom is preferred.
Associate degree, bachelor’s degree coursework, or a degree in Human Resources, Business Administration, or a related field is preferred.
Up to one year of administrative, office, or human resources experience is preferred; relevant internships or school experience may be considered.

Responsibilities

Coordinate administrative activities for employee onboarding, including preparing new-hire documents, initiating system workflows, scheduling orientation, and tracking assigned tasks.
Support employee offboarding by preparing documentation, coordinating system and access notifications, tracking company property return, and ensuring required steps are completed.
Enter, update, and audit employee information in the HRIS, including job, status, organizational, and personal data changes.
Maintain electronic and paper personnel files and HR records according to company procedures and recordkeeping requirements.
Prepare routine HR reports, forms, letters, spreadsheets, and employee communications using established templates and processes.
Provide administrative support for benefits, payroll, leave, recruiting, training, employee engagement, and other HR programs as assigned.
Assist with employment verification, background checks, Form I-9, and other pre-employment or employee documentation processes under HR team guidance.
Track deadlines, follow up on missing information, and help ensure HR transactions and documents are completed accurately and on time.
Support HR projects, meetings, events, audits, and process-improvement activities through scheduling, data collection, document preparation, and follow-up.
Protect confidential employee information and follow established HR policies, procedures, and data privacy practices.
Perform other duties as assigned.