Human Resources Assistant (Canada Summer Job)

The Mustard SEED Society • Calgary, AB

12h • Onsite

About The Position

Reporting to the HR Director or designate, the Human Resources Assistant (Canada Summer Job) will provide support in a wide variety of human resources matters with a concentration on HR administration, full-cycle recruitment support, training, data entry and benefit support. This role requires support not only to a client group but to the HR needs of the team as a whole. They will handle highly confidential information and therefore requires an individual who can handle sensitive information in the utmost professional manner while demonstrating critical thinking skills.

Requirements

• Post-Secondary education in Human Resources Management or equivalent combination of experience, education, and training.
• Strong working knowledge of Microsoft Office Programs (i.e., Word, Outlook, Excel, etc.) and human resources information systems.
• Meticulous attention to detail, ability to prioritize and strong time management skills.
• Ability to work in a team environment and interact effectively with staff at all levels.
• Proven critical thinking and problem-solving skills.
• Excellent customer service skills with strong skills in maintaining appropriate boundaries.
• Integrity, discretion and judgment with tact and diplomacy on confidential matters.
• Excellent verbal and written communication skills with an understanding of confidentiality and protocol is essential.
• Strong organizational skills with effective multi-tasking skills.
• Be between 18 and 30 years of age.
• Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment.
• Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
• Not a member of the Immediate Family of the Employer or a member of the Immediate Family of an officer or director of the Employer.
• International students are not eligible participants.

Nice To Haves

• Background in payroll and benefit administration an asset.
• Human resources experience in a fast-paced environment is considered an asset.
• SharePoint knowledge an asset.

Responsibilities

• Manage and provide full cycle recruitment support including posting vacancies on job boards and removing postings on job search sites, updating online forms and questions, booking interviews and creating interview packages, sending out offer letters and triggering regrets for unsuccessful candidates, conducting reference checks, and tracking background checks, HR policy signoffs and vulnerable sector checks.
• Support the practicum student and summer internship programs, as required.
• Prepare or draft HR-related communication and submit documents for approval to the HR Advisor for the business unit.
• Create and send Offers of Employment, Transfers, Status Change Updates and other related process documentation.
• Create new employees and enter information into HRIS system.
• Support the Payroll and Benefit Analyst in administrative work for role creation, benefits and pension database administration, and leader/employee interface.
• Receive employee documentation, enter, and update employee records in UKG, coordinate and manage soft copy record keeping, archiving employee files and human resource materials.
• Enter WCB employer reports online for submission, ensure data entered is accurate, and submitted in a timely manner in consultation with HR Advisor.
• Ensure accurate data for tracking work permit eligibility and probationary periods.
• Coordinate and facilitate New Hire Orientation and onboarding materials.
• In concert with other Human Resources Assistants, manage HR and Training inboxes and provide additional support, coverage or back-up to Coordinator team.
• Responsible for managing new hire benefit enrolment and changes.
• Prepare New Baby Gifts and manage gift supplies inventory.
• Provide administrative support to the HR team as required.
• Assist with new HR projects and initiatives when requested.
• Ensure all staff are adequately trained according to organizational and contractual requirements by registering employees in appropriate training, updating certificates in employee files and UKG, running reports and updating Training pivot table, and uploading current version of the pivot table onto Portal.
• Assist with the annual Training Audit.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree