Human Resources Assistant - Japanese Bilingual
About The Position
Provide administrative support in human resources, general affairs, and executive assistance to ensure smooth daily business operations. The role includes HR administration, employee benefits support, coordinating visits from Japanese headquarters personnel, assisting Japanese expatriates, and Japanese-English interpretation and translation. The position also supports recruitment, onboarding and offboarding, employee records, benefits administration, insurance matters, and general office administration. Overnight travel is generally not required, though occasional local travel may be necessary for visitor transportation, expatriate assistance, and other business-related matters. This description outlines the general nature of the work and is not an exhaustive list; additional related duties may be assigned as business needs arise.
Requirements
- Business-level proficiency in both Japanese and English, including interpretation and translation skills.
- Basic proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
- Strong organizational, communication, and time-management skills.
- Ability to handle confidential employee and company information responsibly.
- Valid driver's license.
Nice To Haves
- Previous experience in office administration, HR support, reception, or customer service is preferred, but not required.
- Experience in a Japanese-affiliated company or bilingual work environment is a plus.
Responsibilities
- Coordinate visits from Japanese headquarters personnel and VIP guests, including hotel accommodations, transportation, and meeting arrangements.
- Assist Japanese expatriates with relocation and repatriation procedures, including housing, Social Security numbers, and driver's licenses.
- Provide Japanese-English interpretation and translation for meetings, documents, emails, and other business communications.
- Assist with recruitment activities, interview coordination, background checks, and offer letter distribution.
- Support employee onboarding and offboarding, including Form I-9 documentation.
- Maintain employee time, attendance, and leave records.
- Assist with 401(k) administration, health insurance enrollment and changes, and ACA reporting.
- Maintain company policies, employment forms, required workplace postings, and employee training records.
- Assist with employee events and recognition programs.
- Assist with business insurance renewals, policy changes, and cancellations.
- Coordinate communications with insurance providers regarding workplace incidents.
- Arrange periodic Motor Vehicle Record (MVR) checks.
- Handle general office administration, including business card orders, company directory maintenance, and basic website updates.
- Provide regular updates to the President and management.
- Follow company policies and established procedures.
- Perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
