Human Resources Assistant (Ogden, UT)

The Pictsweet Company•Harrisville, UT

5d•Onsite

About The Position

The Human Resources Assistant supports and facilitates human resources functions for Pictsweet’s local Ogden plant, including recruiting, benefits support, record keeping, timekeeping, file maintenance, payroll, onboarding, and other HR matters. The role also provides clerical support to the Human Resources Manager and Plant Manager and tracks and prepares accounts payable information for the corporate office. This is a Monday through Friday position, scheduled from 7:30 a.m. to 4:30 p.m., and is eligible for the full-time employee benefits package. Work is performed mostly in an office environment, with occasional exposure to loud noise and cold, wet environments.

Requirements

Bilingual English/Spanish skills are required.
Working knowledge of Microsoft Office programs.
Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals; compute rates, ratios, and percentages; and draw and interpret bar graphs.
Excellent communication, interpersonal, and organizational skills.
Ability to write routine reports and correspondence and speak effectively before groups of customers or employees.
Ability to understand and carry out instructions in written, oral, or diagram form using common-sense judgment.
Ability to address problems involving several concrete variables in standardized situations.
Knowledge of HR laws, regulations, and best practices.
Must be at least 18 years old.
Associate degree or technical school certificate, or at least one year of related experience and/or training, or an equivalent combination of education and experience is preferred.

Nice To Haves

Associate degree or technical school certificate, or at least one year of related experience and/or training, or an equivalent combination of education and experience.

Responsibilities

Assist employees with HR-related needs and communicate professionally, confidentially, and effectively with employees and management.
Record employee changes affecting net wages, such as exemptions and insurance coverage, and employee transfers between departments.
Compile payroll data, including hours worked, taxes, and insurance; enter data into the computer and post it to payroll records.
Review, track, and enter employee timekeeping data daily, and generate reports related to staffing guidelines.
Answer telephones, convey messages, and provide clerical support to plant management and front-office operations.
Prepare purchase orders, compare invoices with purchase orders and shipping or receiving documents, prepare purchase order vouchers, and send complete bills to the corporate office for payment.
Contact vendors or buyers regarding pricing errors, substitutions, and partial or duplicate shipments.
Enter and maintain accurate employee data in the HRIS system, including personal, compensation, benefits, tax, attendance, and termination information.
Prepare and enroll employees in the company benefits plan.
Process employment applications and complete onboarding for new hires, including administering drug and alcohol screening.
Contact applicants to schedule interviews and communicate employment offers.
Prepare and file reports of accidents and injuries.
Conduct I-9 reviews to establish applicant work eligibility and perform internal I-9 audits.
Maintain office inventory and order or pick up office supplies and printing requests.
Conduct, maintain, and champion safety and GMP policies and procedures.
Maintain regular and consistent attendance.
Follow company policies and procedures, including SOPs, the Employee Handbook, food safety and quality procedures, food quality policies, the GMP Handbook, HACCP, and Pictsweet Safety Procedures.
Perform other duties as assigned.