Human Resources and Administration Assistant

The SSRC is seeking a Human Resources and Administration Assistant to provide administrative support in the areas of human resources, general operations, and administration. This is a unique opportunity for you to gain hands-on human resources and facility operations experience in a dynamic non-profit environment. Reporting to the Director of Human Resources, you will be tasked with managing day-to-day operations of the office, planning and organizing special projects and events, and serving as the primary point of contact for facilities related-issues and inquires.

• Assist with the entire recruitment process, including posting job descriptions, reviewing and tracking applications, interviewing entry-level candidates, and conducting reference checks
• Coordinate and conduct onboarding to integrate new colleagues into the organizational culture and practices
• Maintain personnel files and update employee information in HR software
• Assist with benefits administration, including enrollments, terminations, and billing
• Prepare data for retirement plan remittances and reporting
• Support with HR-related events, such as the annual holiday party, wellness fair, and appreciation events
• Field staff requests/inquiries regarding general human resources issues
• Assist with internal office moves, office planning, and space arrangements for new hires
• Receive and distribute incoming mail and assist with execution of outgoing mail
• Maintain, purchase, and replenish general office and kitchen supplies
• Serve as assistant liaison with building management
• Place and follow up on service and maintenance calls for office machines and fixtures
• Answering phones
• Assist with the fielding of staff requests/inquiries regarding facilities-related issues
• Other duties and additional responsibilities and projects as directed

• Bachelor's degree in a related field or the social sciences
• Minimum of 1 to 2 years progressive experience in a non-profit or academic setting, preferably in a HR department
• Demonstrated administrative skills
• Superior organizational skills with attention to detail
• Ability to multi-task and prioritize daily activities to meet competing deadlines
• Experience with HRIS Systems, preferably Namely
• Strong interpersonal skills
• Excellent written and oral communication skills
• High level of proficiency in all MS Office applications as well as database and internet applications
• Ability to maintain strict confidentiality

• Hybrid position with the option of remote work
• Annual salary: $50,000 - $55,000
• Comprehensive benefits including health, dental, vision, disability, life, and gym reimbursement
• Student loan/tuition reimbursement
• Outstanding pension plan and tax savings programs
• Generous vacation and sick leave