Human Resources Analyst II (Recruitment & Staffing)

York County•Yorktown, VA

4d•Onsite

About The Position

Responsible for a variety of professional level duties in the Human Resources Department pertaining to recruitment, which includes screening/referring applications, sourcing/outreach for qualified applicants, selections, on/off-boarding, new employee orientation, retention, and staffing for the County. Prepare job vacancy advertisements, working closely with departmental personnel to address specific recruitment needs. Maintains the recruitment information on the employment website. Coordinates workflow and assignments with administrative employees. Receives, reviews, and processes requests to fill job vacancies; writes position vacancy advertisements and posts ads to the internal online recruiting system and to other advertising sites, as appropriate; learns and remains informed about County positions, having a general knowledge of the duties and requirements of the positions, and the needs of the departments to effectively assist and develop recruitment strategies; reviews selections made by hiring authority to ensure conformance with requirements and sound employment practices. Serves as the primary system administrator for the online recruitment system; creates and maintains class specifications to be used by hiring managers for recruiting purposes; establishes exam plans for advertisements; assists departments with developing supplemental questions and scoring plans for vacancies, and processes them into the system for the advertisements; runs applicants through auto scoring process, if applicable, and places candidates on eligible and referred lists for review by hiring managers; sends email notifications to internal and external applicants, notifying them of non-selection for a position; archives exam plans and lists when a position is filled; assists applicants applying for a job; assists County staff and users with questions about the online recruiting and hiring process. Serves as the expert for the online recruitment system; runs reports on data maintained in the system; creates, updates, and modifies definition tables, forms, training and instructional materials for the system; attends regularly scheduled user meetings; places work orders with customer service to resolve any technical problems that may arise. Reviews employee onboarding materials with new employees; conducts new hire orientations explaining our organization, personnel policies, procedures/processes and benefits; assists with the completion of forms. Assists new hires by answering a wide variety of questions regarding County benefits, policies and procedures to include routine questions regarding medical and dental benefits, Virginia Retirement System benefits and paperwork, deferred compensation, optional life insurance, direct deposit, etc. Prepares a variety of letters including offer letters, promotions, separations and retirement letters, and selected personnel action memorandums; implements pay changes such as promotions and temporary salary increases. Plans, coordinates and prepares the County for hosting our own annual job fair, collaborating with departments to participate and seek potential new hires. Participates in external job fairs as applicable and takes necessary steps to recruit qualified employees to the County. Utilizes the Human Resources Information System (Munis) to complete personnel actions to include: establishing new employees, processing a variety of employee status and pay changes, and processing employee separations; assists with creation of reports as needed.

Requirements

Bachelor’s degree in human resources administration, business, public administration, or a closely related field
3 to 5 years of experience
Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities
Possession of a valid driver's license issued by the Commonwealth of Virginia
Successful completion of pre-employment checks to include criminal history, background and DMV record checks
Thorough knowledge of recruitment, employment, retention and compensation principles and practices
Thorough knowledge of word processing, spreadsheet, presentation and database software applications
General knowledge of health and welfare benefits, including procedures for enrollment and special open enrollments
General knowledge of retirement plans, from pensions to defined contribution plans
General knowledge of statistics and sampling techniques
Effective oral and written communication skills
Excellent customer service skills
Ability to adapt to change
Ability to learn various software programs

Responsibilities

Screening/referring applications
Sourcing/outreach for qualified applicants
Selections
On/off-boarding
New employee orientation
Retention
Staffing for the County
Prepare job vacancy advertisements
Maintain recruitment information on the employment website
Coordinate workflow and assignments with administrative employees
Process requests to fill job vacancies
Write position vacancy advertisements and post ads
Develop recruitment strategies
Review selections made by hiring authority
Serve as the primary system administrator for the online recruitment system
Create and maintain class specifications
Establish exam plans for advertisements
Assist departments with developing supplemental questions and scoring plans
Run applicants through auto scoring process
Place candidates on eligible and referred lists
Send email notifications to internal and external applicants
Archive exam plans and lists
Assist applicants applying for a job
Assist County staff and users with questions about the online recruiting and hiring process
Serve as the expert for the online recruitment system
Run reports on data maintained in the system
Create, update, and modify definition tables, forms, training and instructional materials for the system
Attend regularly scheduled user meetings
Place work orders with customer service to resolve technical problems
Review employee onboarding materials with new employees
Conduct new hire orientations
Assist with the completion of forms
Answer questions regarding County benefits, policies and procedures
Prepare a variety of letters including offer letters, promotions, separations and retirement letters
Implement pay changes such as promotions and temporary salary increases
Plan, coordinate and prepare the County for hosting our own annual job fair
Participate in external job fairs
Utilize the Human Resources Information System (Munis) to complete personnel actions
Establish new employees in Munis
Process employee status and pay changes in Munis
Process employee separations in Munis
Assist with creation of reports as needed