Staffing Coordinator

PACS

2d•Onsite

About The Position

The primary purpose of this job position is to assist the DSD/DON/Administrator in administering policies and implementing facility orientation. This role supports organizational goals and values, requiring strict confidentiality, a team-oriented approach, and self-starter initiative. The coordinator will assist in organizing new employee orientation, maintaining knowledge of legal requirements, and assisting with recruitment and onboarding. They will also manage benefits programs, coordinate safety and health examinations, document drills, and maintain good public relations. Additionally, this role involves managing payroll duties, including processing transactions, monitoring garnishments, updating records, issuing paychecks, preparing reports, processing manual and termination checks, determining payroll liabilities, monitoring accruals, verifying employment, preparing allocation reports, reconciling payroll, and answering payroll-related questions. The position may also partner with HR Business Partners on complex HR cases and complete audits for compliance. This position may have supervisor responsibilities for a HR Assistant.

Requirements

High School Diploma or equivalent required.
2 years of administrative experience, preferably within an HR department is highly desirable.
Strong interpersonal and customer service skills.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from managers and employees.
Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Knowledge in clerical functions and computer literacy.
Knowledge of office machines and equipment.

Nice To Haves

Two years of college education preferred.

Responsibilities

Assist in organizing the orientation of new employees according to regulations which includes but is not limited to philosophy and objectives of care, resident rights, safety, infection control and the policies and procedures of the facility.
Maintain knowledge of legal requirements and government reporting regulations affecting human resource functions and ensures policies, procedures and reporting are compliant.
Assist with recruitment and on-boarding of new employees, including candidate screening interviews and scheduling.
Assist in data entry of required information.
Gather information and prepare reports on various human resources topics as needed.
Prepare or update employment records related to hiring, transferring, promoting and terminating.
Administer benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance.
Work with the Risk Manager as needed on complex HR/WC cases.
Ensure that in-services are scheduled timely and posted in designated areas.
Maintain current records of orientation and in-service attendance for each employee.
Assist in coordinating the safety program and scheduling pre-employment and current employee health examinations and tests as directed.
Document and/or coordinate all required Fire/Internal Disaster drills.
Be courteous, considerate and cooperative when communicating with all facility personnel, residents and the public.
Promote and maintain good public relations on behalf of the facility.
Advertise available positions for the facility, as requested.
Provide information by answering questions and requests.
Contribute to team effort by accomplishing related results as needed.
Regular attendance and dependability.
May assist with payroll duties.
Participate in facility surveys.
Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility.
Assist in recording all incidents/accidents and file in accordance with established policies and procedures.
Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
Manage workflow to ensure all payroll transactions are processed accurately and timely.
Process and monitor garnishment orders and other issues that impact payroll specifications.
Update payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
Pay employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
Process manual checks.
Prepare and process termination payroll checks in appropriate timeframes.
Determine payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and worker’s compensation payments.
Monitor sick and vacation accruals.
Process and complete verification of employment.
Prepare payroll allocations reports for the finance team.
Reconcile payroll prior to transmission and validate and reports.
Balance the payroll accounts by resolving payroll discrepancies.
Provide payroll information by answering questions and requests.
Maintain employee confidence and protect payroll operations by keeping information confidential.
Partner with the assigned HRBP on complex HR cases, providing support and ensuring alignment with organizational policies and objectives.
Regularly complete audits and corrections to ensure the facility is in compliance.
Other duties as assigned by the supervisor/DON/Administrator.