Human Resources Administrator

Ferrari Express Inc•New York, NY

1d•$25 - $27•Onsite

About The Position

Ferrari Express Inc. is seeking a detail-driven, compliance-focused Human Resources Administrator to support the full employee lifecycle under the direction of the Human Resources Manager. This role goes well beyond basic clerical support — it is central to payroll accuracy, regulatory compliance, workers' compensation administration, onboarding/offboarding execution, and cross-functional Human Resources coordination. The ideal candidate brings hands-on experience with ADP Workforce Now, a solid understanding of labor law compliance (FLSA, FMLA, NYS wage requirements), and the initiative to own complex, high-volume tasks with minimal supervision.

Requirements

2+ years of progressive Human Resources administration or Human Resources coordinator experience, with demonstrated responsibility in payroll, compliance, or employment documentation.
Hands-on experience with ADP Workforce Now (payroll processing, employee data management, reporting).
Working knowledge of FLSA, FCRA, and NYS wage and hour law.
Experience administering E-Verify and I-9 processes.
Proven ability to manage multiple high-priority tasks simultaneously with meticulous follow-through.
Strong written and verbal communication skills; comfortable interacting with employees at all levels, managers, and external vendors.
High degree of discretion with confidential employee information.

Nice To Haves

Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field.
PHR, SHRM-CP, or equivalent Human Resources certification (or active pursuit).
Experience in the transportation, logistics, or regulated-industry environment.
Familiarity with CTPAT compliance requirements.
Experience coordinating workers' compensation claims.
Experience coordinating meetings, training programs, and company events.

Responsibilities

Initiate and coordinate urgent/off-cycle manual check requests through ADP, ensuring memo fields and pay codes satisfy labor law requirements (e.g., reporting-time pay).
Investigate and resolve payroll discrepancies for new hires and existing employees, including missing paychecks, direct-deposit setup failures, and retroactive pay adjustments.
Confirm expense reimbursements are captured on the weekly payroll sheet and processed correctly with the current pay cycle.
Partner with ADP and internal accounting to verify and document all pay corrections.
Manage new-hire technical onboarding, including ADP Kiosk setup, troubleshooting clock-in issues, and guiding employees on alternative time-entry methods.
Execute the full candidate rejection workflow: issue formal rejection communications through Human Resources Hub and administer pre-adverse/adverse action notices for failed background or drug screenings per FCRA requirements.
Track and collect mandatory pre-employment documentation (professional references, CTPAT acknowledgments, licensing verifications) and flag outstanding items before start dates.
Conduct E-Verify and I-9 processes in compliance with federal regulations.
Draft, revise, and reissue employment documents — including offer letters, NYS Wage Theft Prevention Act forms, and employment agreements — ensuring accurate FLSA classification (exempt vs. non-exempt), overtime eligibility language, and annual bonus provisions.
Manage the collection, countersigning, and filing of Employment and Non-Compete Agreements; upload executed copies to the designated shared drive on schedule.
Maintain accurate and audit-ready Human Resources records in ADP Workforce Now and physical/digital filing systems.
Assist Human Resources Manager in monitoring compliance with federal, state, and local employment laws including FLSA, FMLA, NYS WARN, and CTPAT requirements.
Coordinate and support internal compliance reviews to ensure adherence to company policies, employment laws, and regulatory requirements.
Lead and participate in internal audits and respond to external and third-party audit requests, ensuring timely and accurate documentation.
Assist with sustainability reporting initiatives by collecting, analyzing, and maintaining relevant workforce and compliance data.
Manage and maintain employee records and Human Resources data within ADP and other Human Resources information systems.
Investigate employee complaints and workplace concerns, documenting findings and supporting resolution processes.
Analyze Human Resources data and trends to identify compliance risks and recommend process improvements.
Plan and coordinate employee engagement activities, training sessions, and company events.
Collaborate with department leaders and external stakeholders to ensure Human Resources processes are effectively communicated and implemented.
Support organizational objectives through critical thinking, problem-solving, and process optimization.
Serve as the day-to-day liaison between injured employees, supervisors, and the workers' compensation carrier throughout the claims process.
Prompt and follow up with managers to complete supervisor incident report sections within required timeframes to support timely claim filing.
Review and communicate post-injury work restrictions with operations supervisors to confirm accommodations are in place; address unauthorized absences during claim periods.
Collect and track all required medical documentation including return-to-work releases.
Process and input leave requests (bereavement, FMLA, personal) in ADP; ensure records are accurate and managers are notified.
Assist with full-cycle recruiting: post openings, screen applicants, coordinate interview schedules, and correspond with candidates throughout the process.
Coordinate background checks and drug screenings; administer pre-adverse and adverse action notices as required.
Coordinate with benefits vendors (e.g., Aflac) to set up and maintain employer portals, align open-enrollment periods, and communicate plan updates to employees.
Handle internal and external requests for Certificates of Insurance (COI) and indemnity bonds; relay to insurance carriers and track delivery.
Provide general Human Resources administrative support to the Human Resources Manager including correspondence, scheduling, and special projects as needed.