Human Resources Administrator - HRIS

Fasken•Vancouver, BC

48d•$60,000 - $70,000

About The Position

The Human Resources Administrator is responsible for HRIS management, payroll and benefits administration, general HR database maintenance, and reporting. This role requires proficiency in HRIS management, excellent communication skills, and a thorough understanding of HR payroll practices and compliance. Reporting to the Director of Human Resources, the Human Resources Administrator plays a crucial role in supporting efficient HR workflows and delivering an exceptional employee experience.

Requirements

University degree and/or College diploma in Human Resources with at least three years of related HR experience in a law firm
Excellent interpersonal, oral and written communication skills
Previous experience with HRIS systems (UKG would be an asset)
Knowledge of Microsoft PowerBI
Advanced skills in Excel for data analysis
Strong knowledge of payroll processing systems for accurate handling of payroll and benefits
Experience with benefit administration platforms for managing and enrolling in employee benefits
Strong sense of urgency and work well under pressure
Ability to exercise discretion and maintain confidentiality
Strong time management and organizational skills with the ability to handle multiple demands and conflicting priorities
Accuracy and attention to detail
Previous administrative experience is essential

Nice To Haves

Previous experience with HRIS systems (UKG would be an asset)

Responsibilities

Manage payroll processes, enter payroll information in the HRIS
Provide enrollment support into the group benefit plan for new staff and partners
Coordinate the annual benefit re-enrollment process and handle inquiries related to benefits and RRSP
Manage payroll and benefit changes, including the administration of the Disability and Return to Work programs
Maintain and audit data in the HRIS and assist during the payroll audit
Coordinate the offboarding process, including documentation, benefits adjustments, and exit interviews
Track and process bonus forms, educational and fitness reimbursements
Prepare documentation for retirements and changes in benefits coverage for employees
Communicate with insurance companies and benefit administrators for claims and coverage inquiries
Manage the salary administration timeline, maintain master salary spreadsheets, and process all related communications
Support the budget process by creating spreadsheets and assisting with financial tracking
Track spending against the budget
Provide regular and ad hoc reporting on employee demographic, recruitment and terminations, compensation and other relevant topics
Prepare an employee dashboard for key HR metrics
Maintain documentation, including employee records, policy updates, and HRIS data management
Manage key HR calendar dates, including benefits enrollment deadlines
Handle employment paperwork, benefits enrollments, and expense claims
Assist with the maintenance and updating of HR policies and respond to general inquiries
Maintain strict confidentiality and compliance with applicable laws and firm policies
Review and act on HR inbox inquiries
Provide administrative support for HR projects and initiatives as required
Adapt to evolving HR needs and participate in continuous improvement efforts
Support any new system implementation or relevant projects