Human Resources Administrator

University of St. Thomas•Houston, TX

1d•Onsite

About The Position

The Human Resources Administrator supports the daily operations of the Human Resources Office and assists in administering core HR functions across the employee lifecycle-from recruitment through onboarding and ongoing employment. This position serves as a primary point of contact for faculty, staff, students, and visitors, ensuring efficient HR processes, responsive service, and a welcoming office environment. The role supports compliance with federal and state regulations while advancing the University's mission and values.

Requirements

1–3 years of professional or administrative experience in human resources or a related field required
Basic knowledge of employment laws and HR practices (FLSA, ADA, FMLA, Title VII)
Proficient in Microsoft Office products
Strong organizational skills with attention to detail and accuracy
Excellent interpersonal and communication skills, with the ability to interact effectively with faculty, staff, students, and visitors
Ability to handle sensitive and confidential information with discretion

Nice To Haves

A bachelor's degree in human resources, business administration, or related field preferred
Experience in higher education (preferred)
Familiarity with HRIS systems; ADP Workforce Now experience preferred

Responsibilities

Serves as the first point of contact for the Human Resources Office, greeting visitors, including faculty, staff, students, and applicants, in a professional and welcoming manner.
Answers and screens incoming calls, responds to general inquiries, and manages the HR department email inbox, ensuring timely and accurate communication or routing of requests to appropriate staff.
Supports recruitment activities by posting job openings, coordinating candidate communications, scheduling interviews, and assisting hiring managers throughout the hiring process.
Facilitates pre-employment processes such as background checks and onboarding, ensuring a smooth and welcoming transition for new employees, including student workers.
Maintains accurate and up-to-date employee records, both electronic and physical, ensuring confidentiality and compliance with applicable regulations.
Assists with data entry and maintenance in the HRIS, supports reporting needs, and ensures proper documentation of employment actions.
Serves as a resource for employee and student worker inquiries related to HR policies, procedures, and programs.
Provides administrative support in employee relations matters, including performance management processes and documentation, escalating complex issues to HR leadership as appropriate.
Assists with benefits administration, including supporting open enrollment, responding to employee questions, and coordinating with benefits vendors.
Supports leave administration processes such as FMLA and Workers' Compensation by tracking documentation and ensuring timely communication.
Supports compliance efforts by maintaining personnel files, assisting with audit preparation, and ensuring adherence to federal and state employment laws, including FLSA, ADA, FMLA, and Title VII.
Helps distribute and track policy acknowledgments and assists with updating HR procedures as needed.
Assists in coordinating training sessions and professional development programs for faculty, staff, and student employees.
Provides general administrative support to the HR Office, including managing correspondence, preparing reports, and assisting with special projects.
Demonstrates professionalism and provides quality customer service in accordance with UST's values; maintains positive working relationships; ensures confidentiality; communicates effectively; maintains accurate records; and supports a safe and organized work environment.
Requires flexibility, attention to detail, and a willingness to learn and adapt to changing needs.